Payment Options

To Pay by Electronic Check (Checking or Savings Account)

1. Students log into your WINS account
   Authorized users log in to Student Billing System with the email set up under the Authorized Users log in then skip to #3
2. Select Student Financial Account
3. Select Make a Payment
4. Select View & Pay Accounts
5. Select Make a Payment
6. Enter Payment Amount
7. Select ECheck (checking/savings)
8. Follow the prompts to make a payment
9. A confirmation email for an attempted payment will be sent to either your UWW email or the email registered for the authorized user. 

To Pay by Card

1. Students log into your WINS account
   Authorized users log in to Student Billing System with the email set up under the Authorized Users log in then skip to #3
2. Select Student Financial Account
3. Select Student Financial Account
4. Select Make a Payment
5. Select View & Pay Accounts
6. Select Make a Payment
7. Enter Payment Amount
8. Select Credit Card
9. Follow the prompts to make a payment
10. An email confirmation will be sent to either your UWW email or the email registered for the authorized user.

• Accepted cards are MasterCard, American Express, Visa, and Discover
• Debit cards are accepted, but should be used with caution. Many debit cards have a maximum daily limit (often below $1000.00), which may result in a returned payment and additional fees. Instead of a debit card payment, an electronic check payment may be a better option and is fee free.
• There is a 2.85% convenience fee or $3.00 minimum for paying with a credit or debit card.

In Person:  Payments can be made on campus at the Cashier's Office (104 Hyer Hall) between the hours of 8:00-3:30, Monday - Friday.  Credit and debit card payments are not accepted at the Cashier's window.

Drop Box:  An after hours depository is available outside of the Cashier's Office, 104 Hyer Hall. This drop box is accessible when Hyer Hall is open. 

Checks should be made payable to UW-Whitewater and include your Student ID# in the memo line to assist with timely processing. Returned payments are charged a $20.00 service fee. 

Mail payment to:
UW-W Cashier's Office
P.O. Box 88
Whitewater, WI 53190

Nelnet Payment Plan

• Optional for students and families to initiate and enroll
• Provides additional flexibility for students and family
• Allows students and authorized payers to make payments in installments throughout the term
• Eligible charges include tuition, segregated fees, housing, meal plan costs, and other miscellaneous fees
• Summer term offers a 2-month payment plan.
• Fall and Spring terms offer 2, 3, and 4-month payment plans.

Nelnet Payment Plan Details

• Payment options include checking/savings account (ACH) or card payment
• Scheduled payments are processed on the 5th of the plan months from a saved/preferred financial account
• $40.00 nonrefundable enrollment fee  required per agreement
• Minimum down payment required, and payment applies towards billed charges
• Down payment and enrollment fee are processed upon enrollment
• Finance charges of 1% are assessed monthly to amounts remaining on the payment plan
• $30.00 nonrefundable returned payment fee is assessed, if a payment is returned
• Additional payments made outside of the payment plan agreement can be remitted, but will not replace the monthly installment payment
• Installment payments are automatically withdrawn each month, and may be different than stated on the monthly bill. For updated withdrawal amounts, review Nelnet's portal which is accessible via WINS. 

Payment Plan Enrollment

• Visit Student Billing System
• Click on Student Log In to Student Billing, which is WINS
• Click on Student Financial Account tile
• Click on Make a Payment tile    

Summer 2024

Fall 2024

Spring 2025

Failure to make all payments shall result in the UWW initiating collection actions. To review the Terms and Conditions for Enrollment/Financial Credit Agreement, please visit Terms & Conditions. 

UW-Whitewater has partnered with Flywire to accept payments from international students worldwide. Make education payments in your own currency, using local payment methods from the safety and convenience of your home easily and securely. With real-time tracking and 24x7 multilingual support, millions of students and families around the world trust Flywire for payment processing.

Payments should be initiated through your College Savings Plan provider at least two weeks before any payment due date to provide sufficient transit and processing time by the provider, USPS, and UW-Whitewater. UW-Whitewater will receive 529 payments, on behalf of a student, in the form of a paper check through the postal service. Initiating 529 payments early is highly encouraged to avoid finance charges due to late payments.

Awarded financial aid will be listed within your WINS account. Financial aid will be applied to your student account if you have qualified for assistance and have completed the requirements of the aid. If you are expecting financial aid and your account does not have an award listed, please contact UW-Whitewater Financial Aid Office.  Please check and complete your 'to do' list in WINS for requirements to receive your financial aid.

Scholarship checks are treated like financial aid and require additional time to process.  Please submit scholarship checks to UW-Whitewater Cashier's Office using the External Award or Scholarship Notice Form at least 10 days before the billing due date. Scholarships may have an impact on the amount of financial aid awarded.  Please contact your Financial Aid Advisor with questions at uwwfao@uww.edu.

If a private scholarship check requires a student's signature, the Cashier's Office will send an email to the student's UW-Whitewater email account. The check cannot be processed until signed, resulting in a delay in processing. Scholarships are considered financial aid and will be applied to the student's account. If an overpayment occurs, a refund will be processed for the student. 

All UW-Whitewater Foundation Scholarships will automatically credit to a student's account. Please note that full-time enrollment (at least 12 credits for undergraduates) is necessary for most Foundation Scholarships.

Students are responsible for timely payment of their student bills even if scholarships are expected, but not yet processed.

Scholarship checks should be mailed to:

UW-W Cashier's Office
P.O. Box 88
Whitewater, WI 53190

Third Party Processing

If some or all of your tuition and fees will be paid by a qualified third party organization, Student Financial Services will bill for tuition and fees on a per term basis as a service to our students. An obligation for the amount billed will be applied to the student's account each term. 

Submit Third Party Authorization

A letter of authorization from the third party organization, guaranteeing payment, is required and must expressly authorize UW-Whitewater to bill the third party directly for the student's covered tuition and fees. Students should provide the Third Party Authorization document to the Student Financial Services Office no later than the start of the term.

An obligation for the amount billed will be applied to the student's account for each term once a valid authorization is received. This obligation is conditional upon receipt of the third party's payment. Having a Third Party Authorization on file does not remove your responsibility to assure that all tuition and fees are paid. Should your third party organization not send a timely payment, the debt will remain on your student account, and you will be responsible for the late payment and finance charges.  Each semester requires submission of a a new authorization. 

How to submit a Third Party Authorization:

• • Email to sfscollect@uww.edu
  • Mail to UW-Whitewater, Student Account Collector, PO Box 88, Whitewater, WI  53190

Authorizations must include the following criteria:

1. 1. Be written in English on the organization/company's official letterhead.
   2. Identify the student's name and UWW Student ID number.
   3. Include a specific description of fees, charges, and the amount to be assumed by the third party organization.  No credit will be granted for fees unless specified.
   4. Indicate a course number and course name (example - ENG 121), if applicable.
   5. Indicate the semester covered by the authorization.
   6. Include a signature, telephone number, and email of the authorizing official/contact person.
   7. Provide the organization's billing name and physical location billing address.

Third Party Billing

Third party invoicing process and timeline.

• Third party invoices are generated after the add/drop date has passed.
• Invoices are sent to the contact person at the address provided in the Third Party Authorization.
• Payment is due within 30 days of invoice date.

Third Party Payment

External third party organizations should send check and a copy of the invoice to:

UW-W Cashier's Office
P.O. Box 88
Whitewater, WI 53190

Third Party invoices are due within 30 days of issuance. If timely payment is not received, a second notice is generated. If the invoice remains unpaid, the charges that are not paid by the third party organization will be placed on the student account and the student(s) will be billed electronically in the new student billing cycle. Students are ultimately responsible for the full cost of their educational expenses if the third party organization does not pay.