Collections

Andersen Library is a selective depository for U.S. and Wisconsin government documents. The Library also receives a few materials from international organizations, such as the UN and Organisation for Economic Co-operation and Development (OECD). Documents provide information useful in many fields, including business, economics, education, health & medicine, history, law, science, and social policy. They come in many formats, including paper, microfiche, videos, CD-ROMs/DVDs and Internet files. Most of the Library's documents are on the first/lower level (south side of the floor).

See below for more detail on Federal, Wisconsin, & International documents.

Also see the guide:  How to Find Government Documents/Information

Assistance:  Reference Service staff provide assistance with identifying, locating, and using documents housed in Andersen Library, available from other libraries, or provided on the Internet. The Library has an official  policy statement on public service provided for depository materials in electronic formats, including Internet resources.

Copying, Printing, Scanning, & Circulation: A photocopier, microfiche readers, scanners, and printers are available. Printing (black & white) from computer workstations is free for University of Wisconsin-Whitewater students and staff, but non-University patrons must pay 10 cents per page. Color printing costs $1 per 8.5x11 page for all patrons. Photocopies cost 10 cents per page. Scanners are available for use at no charge unless files are printed (provide your own storage for files if you wish to save them, for example, to a USB drive). The Library's computers require a campus login, but a guest login is available at the service desks. Most documents may be checked out by  campus and community borrowers, except periodicals and titles that are rare or especially fragile. University of Wisconsin-Whitewater students and staff may be able to request that documents held by other libraries be sent to Andersen Library through the  UW Request service (if owned at another UW library) or through the ILLiad  Interlibrary Loan Service. Non-campus patrons must request such service through their home academic institution's library, or through their local public library.

Andersen Library has been a Congressionally-designated participant in the  Federal Depository Library Program since 1963. Through this program, federal government agency publications are distributed to nearly 1,400  depository libraries across the U.S. to ensure free public access to government information. The Library provides public access to selected documents in tangible formats like print, and also provides access to federal  government resources and  law/legal research resources on the Internet at Library computer workstations with downloading and printing capabilities.

The south side of the Library's first/lower floor houses most of its federal documents, including microfiche documents in cabinets in the south east corner of first floor. Federal documents in CD-ROM/DVD format are kept in locked cabinets on the 2nd floor; ask for assistance at the 2nd-floor Reference Desk.

The  Library's catalog ("Books, Media and more (UW Whitewater)") lists most federal documents in Andersen Library published since 1976 and and some older titles, with links to many that are online. A government-produced listing, the  Catalog of U.S. Government Publications (CGP) may be used to identify U.S. government agencies' publications, including those Andersen Library does not receive:

• The  Catalog (CGP) on the Internet lists publications since 1976 (earlier records records for older titles are being added over time)
• paper  Monthly Catalog (and preceding titles) located near Andersen Library's Reference Desk list documents published before 1976
• Hathi Trust Digital Library contains many digitized, searchable older documents that either have been removed from Andersen Library's holdings, or that may never have been part of the collection before

Most federal documents are arranged by the Superintendent of Documents ("SuDocs") classification system, which groups documents by authoring agency. For example, all publications from the Dept. of Commerce have classification numbers that begin with  C (for Commerce). However, Internal Revenue Service materials' classification begins with  T because the IRS is an agency within the Treasury Dept. Congressional materials have classification numbers that begin with  X or  Y (C being in use for Commerce). An explanation of the  Superintendent of Documents (SuDocs) classification scheme is available on the Internet.

Documents not available in Andersen Library may be available in other libraries, including other selective federal depositories in the state. Wisconsin's two comprehensive federal depository libraries are nearby: UW-Madison Memorial Library (designated 1939) and Milwaukee Public Library (designated 1861).

Andersen Library and Lenox Library are among the more than 40 libraries participating in the Wisconsin Document Depository Program, the purpose of which is to ensure free public access to state agency documents. Andersen and Lenox Libraries are partial depositories, with an emphasis on education, labor, economic, and legislative materials. The Libraries also provide public access to state government resources and law/legal research resources on the Internet at Library computer workstations with downloading and printing capabilities.

Wisconsin government documents in Andersen Library are located on the south end of the first/lower floor (near Special Collections). In Lenox Library, these materials are on the back wall of the lower level. The Library's catalog ("Books, Media and more (UW Whitewater)") lists all Wisconsin documents available in the collection, as well as many that are available online.

Most of the Library's Wisconsin documents are arranged by the Wisconsin State Document Classification System (Widocs), which groups publications by authoring government agency. Each number begins with an abbreviation for an authoring agency, e.g., publications from the Wisconsin Dept. of Administration have classification numbers that begin with A and materials from the Legislative Reference Bureau have classification numbers that begin with LEG. Publications of the State Legislature, such as the Wisconsin Statutes, have classification numbers that begin with Z. A guide to the Widocs classification system is available in the Wisconsin Document Depository Program Manual for Depository Libraries (Wisconsin documents collection LIB 6/2:D 4/4/1994).

Wisconsin documents that are not available in Andersen Library may be available from other libraries. The most comprehensive collection of Wisconsin documents is at the State Historical Society Library on the UW-Madison campus.

All intergovernmental organization publications held by Andersen Library are listed in the  Library's catalog "Books, Media and more (UW Whitewater)" Most of these publications are included in the 3rd-floor Main Collection of books. The Library also provides public access to international government resources and law/legal research resources on the Internet at Library computer workstations with downloading and printing capabilities.

MINDS@UW-Whitewater is designed to store, index, distribute, and preserve the digital materials of the University of Wisconsin-Whitewater. MINDS@UWW is part of the MINDS@UW, a digital repository for the entire University of Wisconsin System. MINDS content may include research papers, pre-prints, datasets, teaching materials, photographs, videos, learning objects, conference papers, or other intellectual property in digital form. The content is then distributed through a searchable Web interface. Student research includes theses and undergraduate research projects.

Current UW-Whitewater faculty, staff, and emeriti faculty may submit their work to MINDS@UW-Whitewater. Students who participate in Undergraduate Research day will be invited to contribute their posters to MINDS. UW-W Doctoral dissertations and Master's theses are automatically included.

That will depend on the arrangement with your publisher. The FAQ - MINDS@UW page discusses this topic in more detail.

MINDS can accept almost any self-contained file format. To help ensure that your content remains readable and usable long into the future, however, MINDS@UW prefers open, standard, non-proprietary, common formats whenever they are available. The preferred file format for our campus is PDF (portable document format. The Library's  E-Thesis page will give you details on how to create a PDF file from a Microsoft Word document. For specific questions about file formats, please contact Macaela Willadsen, MINDS@UW-Whitewater coordinator.

Faculty/Emeriti Faculty

Faculty and emeriti faculty may submit their research along with the agreement form and we will upload their files. The agreement form may be printed out and sent to Macaela Willadsen, Coordinator of MINDS@UWW, Andersen Library L1125. All faculty research submissions will also be accessible via Research@UWW, Andersen Library's online catalog.

Students - Doctoral Dissertations

Students writing doctoral dissertations will be required by the Graduate Office to submit an electronic copy of their dissertation to ProQuest Dissertations and MINDS@UWW. The UWW School of Graduate Studies page has more information, including Dissertation Guidelines. All doctoral dissertations will also be accessible via Research@UWW, Andersen Library's online catalog.

Students - Masters Theses

Students writing masters theses will be required by the Graduate Office to submit an electronic copy of their thesis to be included in MINDS@UWW. See the UWW School of Graduate Studies page on Preparing Masters Thesis. The Library's E-Thesis page will give you details on how to create a PDF file of your thesis and will provide a link to the thesis agreement form. All Masters theses will also be accessible via Research@UWW, Andersen Library's online catalog.

Students - Undergraduate Research

Students participating in Undergraduate Research Day will be invited to submit a copy of their display poster to MINDS@UWW. The agreement form may be printed out and sent to Macaela Willadsen, Coordinator of MINDS@UWW, Andersen Library L1125. All undergraduate research project submissions will also be accessible via Research@UWW, Andersen Library's online catalog.

Students - Graduate Projects or Papers

Students submitting graduate projects or papers may be asked by their departments or advisors to submit copies of their projects or papers to MINDS@UWW. The agreement form may be printed out and sent to Macaela Willadsen, Cataloger, Andersen Library L1125. All graduate research submissions will also be accessible via Research@UWW, Andersen Library's online catalog.

If you would like to have a bound copy of your dissertation, thesis, or paper, Grimm Book Bindery in Madison offers binding services in a variety of styles. Please see their How to Order page for information, pricing, and order forms.

If you have questions about submitting your work, please contact  Macaela Willadsen, Coordinator for MINDS@UW-Whitewater:  willadsm@uww.edu or 262.472.7165.

Students are to submit one copy of the original UW-Whitewater thesis in electronic Portable Document Format (PDF). Submitting a thesis in PDF format will allow it to appear the way the author intended. All submissions are to be sent to the School of Graduate Studies. Andersen Library requires three documents to be submitted:

1. Thesis in Portable Document Format (PDF) with unsigned advisor signature page
2. Signed advisor signature page in Portable Document Format (PDF)
3. UW-W Library Electronic Thesis Access Agreement Form -- available as a Microsoft Word Document or PDF (scanners are available in the Library and other computer labs on campus to scan the signature page)

In order to convert files to PDF, you must have either Microsoft Word 2007 (or higher) or Adobe Acrobat Pro installed on your computer. Adobe Acrobat Pro is available on computers in most campus computer labs.

1. In Microsoft Word, open file
2. Click File > Save As
3. From the Save as type: menu, select PDF (*.pdf)
4. Save file
5. Close file

OR

1. In Adobe Acrobat Pro, click File > Create PDF > From File
2. Select file and click Open
3. Acrobat will open Word while converting the file
4. When the conversion is finished, the file will have a .PDF extension
5. Save the new file

1. If any other word processing program is used, the document should be saved in Rich Text Format (RTF) before conversion. Please be aware that when converting to RTF, most formatting and outlines are lost.
2. To convert to RTF, open the file, click on File > Save As > and select Rich Text Format as the file type.
3. After the document has been converted to RTF, you can open the file in Microsoft Word and convert the document to PDF.

In order to create a linkable table of contents, called Bookmarks in Adobe, you must have Adobe Acrobat Professional installed on your computer. Adobe Acrobat Pro is available on computers in most campus computer labs.

1. Open Adobe Acrobat Pro (not Adobe Reader).
2. Click on the Bookmarks tab at the left edge of the display.
3. Display the page where the first item in the table of contents should begin.
4. Click on the New Bookmark icon in the Bookmarks tab (or, go to Document > Add Bookmark from the main menu).
5. Type the label for the bookmark and press Enter.
6. Repeat steps 4-6 until all bookmarks are created.
7. If desired, embed bookmarks as secondary to others by dragging them just below another item in the list of bookmarks (the bookmark will now show as indented in the hierarchy).
8. If it is necessary to move bookmarks to different positions, just drag them to the correct position.
9. To rename a bookmark, right mouse click on it and choose Rename.
10. Save the file! (Save as same file. No need to rename it.)

• UW-W School of Graduate Studies Preparing Master Thesis Web Site
• UW-W Library Electronic Thesis Access Agreement Form:
  • Word Format
  • PDF Format
• UW-W Library APA Style Guide

If you would like to have a bound copy of your dissertation, thesis, or paper, Grimm Book Bindery in Madison offers binding services in a variety of styles. Please see their How to Order page for information, pricing, and order forms.

Streaming Titles Expiring

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• Library of Congress Classification Chart
• Dewey Classification Chart