Budgeting a Stronger Future: Reinvestment, Revenue Generation and Reduction

Budgeting a Stronger Future:
Reinvestment, Revenue Generation and Reduction


Collaboration
We invest in meaningful relationships that leverage our respective talents and strengthen the Warhawk family, and we champion the endeavors of our faculty, staff, students, and alumni.   

Diversity and opportunity
We believe in the dignity of all individuals and we cultivate an accessible, inclusive, and equitable culture where everyone can pursue their passions and reach their potential in an intellectually stimulating and respectful environment.

Integrity
We embrace principles of honesty, fairness, and ethical standards to foster an environment of mutual trust.

Learning and academic excellence
We engage all members of the campus community in learning, research, scholarship, and creative endeavors through powerful academic and co-curricular experiences in an environment that values academic freedom.   

Service and social responsibility
We bring the knowledge and resources of the university into the communities we serve to solve problems, improve the quality of life, and create a more sustainable society.   

Shared governance
We make decisions based on strategy, evidence, and transparent, collegial dialogue and we hold one another accountable. 

See UW-Whitewater's full mission, vision and values »

3/19 - Chancellor’s Chat/Budget Listening Session, 2-3:00 p.m., UC 275

3/17 - Provost Office Hours, UC 259, 3:30pm-5pm
Please join Interim Provost Greg Cook for open office hours on Tuesday, March 17 in the University Center, Room 259 from 3:30 PM to 5:00 PM.  There is no agenda for this session, so feel free to drop in for questions and discussion, including the budget in Academic Affairs.

3/9 - Chancellor Budget Listening Session, UC Summers Auditorium, noon-1pm

3/2 - Chancellor Budget Listening Session, UC Summers Auditorium, noon-1pm

2/26 - A Budget Conversation, UC Summers Auditorium, 2pm-3pm
Please join Chancellor Dwight C. Watson and members of the cabinet for A Budget Conversation: Shepherding the Message with Information session from 2 to 3 p.m. Wednesday, Feb. 26, in the Summers Auditorium of the University Center. Whitewater Student Government will live stream the conversation, which can be viewed on their Facebook page at  https://www.facebook.com/uwwWSG/

2/25 - Student Affairs budget listening session
The Division of Student Affairs will be hosting a budget listening session on Tuesday, Feb. 25, from 3 to 4:30 p.m. in the Old Main Ballroom in the University Center. The campus community is invited to come learn more about Student Affairs and ask questions related to the budget.

2/25 - University Staff General Member Meeting, 2:00 p.m., Summers Auditorium
For University Staff Members

2/21 - ICIT budget listening session
McGraw Hall Room 117, 1:00 to 2:00 pm.

2/20 - College of Arts and Communications budget listening session

2/20 - Administrative Affairs Staff Meeting and Budget Presentation
For Administrative Affairs Direct Reports and Staff

2/20 - Academic Affairs budget listening session
The Academic Staff Assembly has arranged a Budget Listening Session for Academic Staff with Chancellor Watson and Provost Cook on February 20th at 11am in Timmerman Auditorium.

2/19 - Academic Affairs Budget - Governance Leaders Consultation budget listening session

2/18 - College of Arts and Communications budget listening session

2/12 - College of Education and Professional Studies budget listening session

2/11 - Academic Affairs Staff (FA, AS, US) budget listening session

2/11 - College of Busines and Economics budget listening session

2/11 - UW-Whitewater budget listening sessions - Community Engagement Center
5:30 to 6:30 p.m. Tuesday, Feb. 11, at the Community Engagement Center, room 108 and 109. (1260 W. Main St., Whitewater, WI 53190) Parking is available behind the building. Please see the attached map for parking directions.

2/10 - College of Busines and Economics budget listening session

2/10 - UW-Whitewater budget listening sessions - Rock County Campus
Noon to 1 p.m. Monday, Feb. 10, at the Rock County Campus in the Kirk Denmark Theatre. (2909 Kellogg Ave., Janesville, WI 53546) Enter through the Wells Cultural Center main doors. 

2/6 - College of Letters and Sciences budget listening session

2/5 - Enrollment and Retention budget listening session

2/5 - College of Letters and Sciences budget listening session

2/5 - Reseach & Sponsored Program budget listening session

2/4 - College of Education and Professional Studies budget listening session

2/4 - Administrative Affairs Town Hall at UW-Rock County (Budget)
For Campus Community

1/31 - College of Education and Professional Studies budget listening session

1/30 - Continuing Education budget listening session

1/30 - School of Graduate Studies budget listening session

1/30 - UW-Whitewater Budget listening session
10 to 11 a.m. Thursday, Jan. 30 in University Center, room 275.

1/29 - UW- Whitewater Budget listening session
3:30 to 4:30 p.m. Wednesday, Jan. 29 in University Center, room 275

1/28 - College of Integrated Studies budget listening session

1/27 - College of Integrated Studies budget listening session

1/24 - College of Integrated Studies budget listening session

Enrollment at the UW-Whitewater main campus drastically decreased by 1,038 students (an 8.2% reduction headcount) since the Fall of 2016, of which 498 occurred in Fall of 2019, making it extremely challenging to quickly make operational and academic changes within the current fiscal year.

Environmental Factors: 

  • Tuition rates for Wisconsin residents have been frozen for 8 years at the main campus and 13 years at the branch campus. 
  • As our enrollment declined, UW-Whitewater used reserves to maintain services.
    • Half of the reserves were restricted and not available for general operations. 
    • With the unrestricted reserves reduced by approximately 60% at the end of the fiscal year 2019 and the remaining expected to be expended by the end of fiscal year 2020, we need to align our budgets and expenses to the current revenues without relying on reserves to fill any deficits or gaps.
  • The costs of operation increased due to inflation, expensive technologies, market forces, etc.  Additionally, the recent pay plan was not entirely funded by the State resulting in unfunded expenses of $500,000 in 2020 and $1.1m in 2021.
  • In prior years, leadership operated with the expectation of continued increase in enrollment and the focus was on the general operating budget and not on longer term financial planning. 
    • As planning by establishing the budget manager program, quarterly reviews, financial practice directives, and detailed budget books and in 2019 a financial model. 
    • These changes reduced central spending in 2019 by $4m and laid a foundation for continued savings.
  • Over the past year or more, UW-Whitewater has suffered from news stories that negatively affected our reputation, though it is difficult to determine the level of impact.  We are pleased to have so many recent positive events to showcase our campus. 
  • The competition for student recruitment has increased.

 

March 13, 2020 is the practical date as April 1, 2020 the budget must be submitted – Due to COVID System final submission is now April 17th, 2020

  • The meal plan revenues are captured in the Food, Beverage and Catering spreadsheet. Departments that generate revenue include:
    1. Housing
    2. Financial Services (various finance charges and fees)
    3. Parking
    4. Textbook Rental
    5. Bookstore
    6. Various Grants
    7. Differential revenue
    8. Segregated fee revenue
    9. PCard rebates
    10. Athletic Events *Camps Payout – Reports can be pulled in WISDM by camp*

SWAG purchasing happens across the campus and through numerous vendors. We are looking to redesign this process.  The Bookstore Director is currently planning a SWAG Tradeshow Event, similar to UW-Madison’s. Vendors would provide competitive rate sheets and bring products for assessment. Attendees would assess the vendors’ products and vote on their top three. Ideally, a top three would be determined so strategic purchasing contracts could be established. More information to come.

Yes, a Draft Practice Directive and Procedure can be drafted to support a standard hardware lifecycle.

They are self-supporting, meaning they make enough money to meet their needs. From a policy standpoint they could be transferred to central funds.

Resources