Budgeting a Stronger Future

Budget Operations Committee

Budget Guidelines

  • UW-Whitewater will prioritize student well-being and success as a deciding factor when making budgetary decisions.
  • UW-Whitewater will monitor the impact of the budgetary decisions on our financial viability in order to build a vibrant future.
  • UW-Whitewater will focus on structural fiscal changes that will eliminate budget shortfalls permanently, while maintaining the academic integrity of the institution.
  • UW-Whitewater will engage governance associations in making budgetary recommendations and decisions.
  • UW-Whitewater will be transparent and provide supporting documents that are used to make budgetary decisions.
  • UW-Whitewater will maintain public and stakeholder confidence through frequent and transparent communications in a variety of modalities.

Budget Operations Committee Flowchart

Budget Operations Committee Members

Budget Updates
Last updated: Nov. 30, 2020
Anticipated next update date: December 14, 2020

The BOC intends to use this space to communicate their work to the campus community.  We will update this section regularly to list actions taken and where we are in the process respective to suggestions we have received via the website, members or cabinet.

Professional Development Program: recommended to cabinet that $560,000 be eliminated from PDP and that the remaining $40,000 be focused on supporting individuals that have work related requirements to engage in professional development (e.g. paper presentations for assistant professors.)  This was an unbudgeted item.  Cabinet Approved.

Additional Student Help:  recommended to cabinet that this be eliminated saving $300,000 be eliminated. This was an unbudgeted item.  This recommendation does not impact the budgeted student help in unit budgets or the use of work study funds.  This was an unbudgeted item. Cabinet Approved.

Lump Sums:  BOC was asked to look at lump sum payments to identify if budget reductions should be made.  BOC reviewed the overall amount of lump sum payments made as well as the types of payments made.  BOC has sent communication to cabinet indicating that BOC does not believe lump sum payments should be targeted for budget reductions.  Lump sum payments serve a practical purpose and often are used to save on expenses or operate revenue generating programs.  On cabinet’s agenda for 12/1/2020.

Tuition Remissions: BOC was asked to look at tuition remission expenses to identify if budget reductions could be made.  A BOC task group reviewed remissions and determined that remissions amounts for FY21 and FY22 have already been publicized to incoming students, so no reductions should be made for FY21 or FY22.  Any decisions to reduce (or increase) remissions need to be made prior to publicizing these to the incoming Fall 2022 class and would impact FY23 at the earliest. On cabinet’s agenda for 12/1/2020.

 Other suggestions we have received and where we are in the process of evaluating:

Ensure that our progams are “STEM certified” which may attract more international students. This was reviewed by academic affairs and all of our programs that are eligible to be recognized as STEM by DHS are.
Change policies around vehicle charging stations to see if we can reduce costs or generate revenue. This recommendation will be sent to Wes Enterline, the UWW Sustainability Coordinator for review and a response to BOC.
Adjust work hours to 36 hour and 4 days a week for some individuals. Consider converting some hourly employees to salaried employees to reduce overtime and other expenses. This recommendation will be reviewed by HR and brought back to the BOC. 
Increase email storage quota or provide a better email archive system. This recommendation will be reviewed by Academic Affairs to determine if cost savings can be achieved.  BOC will review their response.
Suggest that the foundation look at investing in crypto-mining. This recommendation will be reviewed by the foundation and brought back to the BOC
Print individual salaries for faculty and staff.  List the job responsibilities of each member. BOC could not identify an action here that would generate cost savings or revenue generation in FY21 or FY22.  All salaries are public information.
Eliminate the UWW Rock County Shuttle.  Also, eliminate university supported mass transportation and shuttles A Rock Shuttle taskgroup has been created with BOC members that is engaging the related units (UWW Rock County, Housing and Dining, etc.) and will bring a recommendation back to BOC
Review various “charge backs”, etc. BOC has not identified a campus-wide cost savings here as these activities shift money within the university.  However, BOC will continue to evaluate or forward to relevant division heads to improve transparency in this area.
Explore tuition benefits for employees and/or employee’s children in order to generate additional revenue. BOC has not yet assigned this to a task group.
A variety of suggestions to review particular units based on overall budget or perceived loss of money based on data in the UWW budget book. BOC is reviewing each of these as they have come in.  We have noticed that because the budget book focuses on the EXPENSE budget and not the REVENUE budget, areas which show as “negative” in the budget book could lead someone to believe those units have “lost money”.  For the units we have investigated so far, those units also exceed their REVENUE budgets by at least the amount they exceed their EXPENSE budgets.  So those units have not lost money.  It should be noted that also, because the university had “unbudgeted expenses” in prior years, quite a few units will show as negative because unbudgeted expenses were charged to their unit.
Eliminate, reduce or combine  the LEARN CENTER, LTC and ASSESSMENT to generate cost savings.  Several suggestions that came in around this pointed to a variety of current or anticipated vacancies.  A LEARN CENTER taskgroup has been established to review this and report back to BOC.  There was some discussion that this could be evaluated via the University Services Array Review Committee (USARC), however, their work is focused on FY23 and beyond.
Introduce the idea of the upcoming enrollment cliff so people are aware of future potential enrollment/budget declines This will be sent to cabinet members so they can include this where appropriate in future communication.
A variety of suggestions related to efficiencies related to the campus advising model.  Any changes to the advising model are likely to not impact the FY21 and FY22 budgets due to length of time to review and implement.  The BOC is aware of other units that are already engaged in reviewing the advising model (e.g. the Faculty Senate Advising Audit Committee) and encourage that work to continue.
Combine ADA (Academic Department Associate) or other similar positions to support more than one department/unit. A COMBINED POSITIONS task group has been created to review this suggestion and bring back a recommendation.
Review the eight ideas in this story for possible implementation. https://www.forbes.com/sites/brandonbusteed/2020/07/23/8-innovative-ideas-for-higher-education-right-now/?sh=1f99b2146496 BOC members are reviewing these ideas.  Most are quite broad and so we encourage campus communities to submit specific suggestions related to these ideas.
Increase academic related summer camps and conferences to increase campus exposure to more middle school and high students, especially academic programs with majors in high demand or increasing demand. This suggestion is being forwarded to Camps and Conferences and Deans Council.
Combine Grad Studies and ORSP with a single director. No action yet.

Submit your ideas for revenue generation or cost reductions to the Budget Operations Committee.