Grant Accountant - Financial Services - 21305
ATTENTION:
The Financial Services Department in the Division of Administrative Affairs at the University of Wisconsin-Whitewater seeks a Grant Accountant (Accountant I, FN001).
JOB DETAILS:
This position is responsible for overseeing the campus grant accounting process, performing specific grant related functions such as budgeting, reporting, cash draws, and close out. This position also has responsibility for performing a broad range of reporting functions including Regent, Intramural and Single Audit GAAP reporting. These responsibilities involve a variety of appropriations including GPR, SEG and Federal funding sources.
This position works standard hours Monday through Friday and reports to the Assistant Controller. The employee is required to know and follow UW Whitewater, UW System (UWS) and Wisconsin Department of Administration (DOA) grant administration regulations.
QUALIFICATIONS:
Minimum Qualifications:
- Associate's degree in accounting from an accredited post-secondary college/university or 2-years professional experience in an accounting or finance-related position
- Proficiency in Microsoft Excel
- Experience with financial processes and/or systems
- Professional and effective written and oral communication skills
Preferred Qualifications:
- Bachelor's degree in accounting from an accredited post-secondary college/university
- Professional work experience in higher education
- 4+ years professional experience in an accounting or finance-related position
Knowledge, Skills and Abilities:
- Ability to interact respectfully with people with diverse socioeconomic, cultural and ethnic background
- Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills
- Skilled in use of Microsoft Word, Excel, etc.
- Knowledge of financial regulations for funding sources (PR, GPR, Fed, etc.)
- Knowledge of professional accounting theories and practices
- Ability to interpret and analyze financial data, rules and regulations
- Knowledge of GAAP
RESPONSIBILITIES:
A. Direct grant administration for the campus; provide accounting and technical support for a broad range of Extramural Funding
1. Oversee grant administration process and work with the Financial Specialists who assist with grant responsibilities.
2. Serve as the primary contact person with Pre-Award. Meet with Pre-award as needed for a smooth transition from pre-award to post award for new contracts and ensure all documentation is received.
3. Authorize new project codes for new awards, and close project codes for ending awards.
4. Reconcile award budgets to granting agencies.
5. Primary responsibility for analyzing cash needs and draws according to agency regulations (Letter of Credit).
6. Interpret match requirements and ensure that the campus obligations can be and are met.
7. Interpret regulations for grant administration, make recommendations for policy and procedures to management, and provide technical support for interpretation of regulations and reporting requirements.
8. Prepare ad hoc reports, analyze financial information, and provide technical support services to faculty and staff members with grants.
9. Process campus and agency paperwork for Post Award revisions to the grant budget, project period extensions and personnel changes.
10. Identify and work with financial staff to extend and improve grant accounting support for faculty and staff.
11. Perform grant maintenance for new fiscal year, move budget, match budgets, and ensure the new fiscal year is set up properly.
12. Reconcile inventory records for federal property throughout life of equipment and grant. Facilitate physical inventory of all federal equipment as required.
13. Contact federal agencies for interpretation of rules and regulations for fiscal compliance. Work with state and federal auditors to assist in audit questions related to federal grants.
14. Prepare monthly, periodic or closing reports as required by funding source.
15. Prepare entries for fringe benefit allocations and indirect overhead expenses for funds 133 and 150.
16. Prepare annual financial report for appropriations 133 and 144 in conformance with System Administration instructions.
17. Prepare indirect cost pool allocations.
18. Maintain up to date information on the Financial Services website as it relates to grants.
19. Monitor imaging/storage process for grant documents, ensuring retention requirements are met.
B. Perform general accounting responsibilities
1. Provide backup for monthly and yearly maintenance for PeopleSoft.
2. Prepare financial reports.
3. Set up, maintain, and invoice customers.
4. Reconcile appropriation budgets.
5. Provide backup for GL structure maintenance.
6. Complete work-study/student help adjustments and reconciliations and other salary corrections, as necessary.
7. Prepare year-end reports per UW-System instructions.
8. Assist with obtaining and maintenance of PCI compliance documents for merchant accounts.
C. Other Duties
1. Serve on special project groups representing the Grants area.
2. Remain actively involved in professional activities that are relative to the position.
3. Other tasks as assigned.
Vital Tasks
Integrity Check of GL transactions (primary)
Monitor maintenance of campus budget on GL (primary)
Cash Draws (primary)
Financial Aid program accounting (backup)
CAMPUS INFORMATION:
UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university's 11,500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs - online and in person - from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW serves approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university's arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities - a priority mission since the 1970s.
UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin's Park Place.
Belonging and mattering are central to the university's culture, and UW-Whitewater strives to maintain an environment where individual and collective efforts are valued and celebrated. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.
ORGANIZATION INFORMATION:
The University of Wisconsin-Whitewater is part of the 13-campus University of Wisconsin System (https://www.wisconsin.edu).
Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).
Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and UW System Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.
The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.
For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see Annual Security and Fire Safety Report. If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.
COMPENSATION AND BENEFITS:
Well-qualified candidates can expect a starting annual salary within a range of $50,000-$55,000.
UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure.
CONDITIONS OF APPOINTMENT:
University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.
TO ENSURE CONSIDERATION:
Applications received by October 24, 2024 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.
If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1024 or hr@uww.edu.
For questions regarding this position, please contact:
Bridget Skeels
Assistant Controller
262-472-5672
skeelsb@uww.edu
TO APPLY:
Only complete application packages will be considered. This includes online submission of the following documents:
- Cover Letter
- Resume
- Name and contact information for three professional references
This Job ID is 21305.
A potential applicant who is NOT currently employed by the University of Wisconsin System, click here:
UW-Whitewater External Applicants
A current employee of the University of Wisconsin System, click here:
UW-Whitewater Internal Applicants
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