Transfer Admissions Counselor - Admissions - 21406

ATTENTION:

 

The department of Admissions at the University of Wisconsin-Whitewater seeks an Admission Counselor (Admissions and Recruitment Coord II, AE084).

 

JOB DETAILS:

 

The Transfer Admissions Counselor will work as a team member in a fast-paced workplace focused on customer service, enrollment management and student success. This is a 12-month, full-time position that reports to the Assistant Director of Admissions. The Transfer Admissions Counselor will support the division of Academic Affairs and the Admissions Office, through the recruitment of transfer students, as well as the processing and evaluation of transfer applications. The Transfer Admissions Counselor will be responsible for recruiting, admitting and enrolling a talented and diverse student body. This staff member will be the primary contact with prospective transfer students and their families to promote the opportunities offered at UW-Whitewater. Recruitment territory will center on two-year feeder institutions and military installations in Wisconsin and Illinois. A significant part of the recruitment process will be establishing and nurturing relationships that allow students to learn about UW-Whitewater, including but not limited to transfer advisors at key schools. Additionally, this person will review and evaluate transcripts, enter data into the student information system and make admission decisions for transfers. The Transfer Admissions Counselor will collaborate with other Admissions Office staff members and other departments across our two campuses, working together to coordinate recruitment activities and outreach efforts. Travel is required, especially during the fall and spring recruitment seasons.

 

QUALIFICATIONS:

 

Required Qualifications:

• Earned bachelor's degree
• One-year full-time experience in higher education or two years as a student employee in an Admissions office
• Demonstrate a willingness to travel and have a valid driver's license or ability to obtain by start date
• Proficient in Microsoft Office and familiar with student information systems
   

Preferred Qualifications: 

• Experience using PeopleSoft and ImageNow and Transferology
• Full time admissions or academic advising with transfer students experience
• Fluency in a second language
   

Knowledge, Skills, and Abilities:

• Ability to interact respectfully with people with diverse socioeconomic, cultural and ethnic backgrounds
• Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills
• Ability to understand and endorse the UW-Whitewater mission.

 

RESPONSIBILITIES:

1. Counsel prospective students and their families in person, over the phone and electronically regarding the admission process, decisions, transfer credit, academic programs and university resources.
2. Coordinate with the Assistant Director, Transfer Coordinator to strategize efficient travel and recruit transfer students at community colleges and technical colleges, including traveling to those regions in Wisconsin and Illinois. 
3. Assist with freshman recruitment events at high schools, college fairs and other recruitment opportunities.  
4. In conjunction with the Communications Coordinator and other members of the Admissions team, coordinate the communication strategy to transfer students.  Assist in the building of and execution of drip campaigns, calling campaigns, and other marketing related items through the use of Slate. 
5. Review transfer and freshman applications and make admission decisions for students in assigned territory and other students as assigned.
6. Process transcripts and equate transfer courses for all students with transfer credit according to UW-Whitewater transfer policies. 
7. Establish working relationships with transfer advisors and high school counselors in assigned regions.
8. Support the Assistant Director, Transfer Coordinator in developing transfer guides, publications, and transfer website.
9. Coordinate events and programming for prospective transfer students.
10. Participate in daily activities in Admissions Office including meeting with all types of students in person and on the phone, giving the daily presentation and participating in on-campus recruitment events.
11. Understand transfer credit agreements, articulation agreements and the UW System transfer policies.
12. Be familiar with university policies and procedures, especially Housing, Financial Aid, First Year Experience, and Center for Students with Disabilities, to communicate effectively with prospects. 
13. Be familiar with campus resources for military connected students and transfer credits for military service.
14. Serve as a liaison to at least one other internal department (i.e. Global Education, Academic Advising). 
15. Assist with maintaining and training other staff members in use of Transferology, TES, and transcript download services.
16. Participate in professional organizations, conferences and workshops when appropriate.
17. Additional duties as prescribed by the Director of Admissions and Assistant Director of Admission/Transfer Coordinator.

 

UNIVERSITY INFORMATION:

 

UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university's 11,000 students at its main and Rock County campuses. The team provides high-impact practices and academic programs - online and in person - from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW has approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university's arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities - a priority mission since the 1970s.

UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin's Park Place. 

Belonging and mattering are central to the university's culture, and UW-Whitewater strives to maintain an environment where individual and collective efforts are valued and celebrated. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.

 

ORGANIZATION INFORMATION:

 

The University of Wisconsin-Whitewater is part of the 13-campus University of Wisconsin System (https://www.wisconsin.edu).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and UW System Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see Annual Security and Fire Safety Report. If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.

 

COMPENSATION AND BENEFITS:

 

Well-qualified candidates can expect a starting annual salary commensurate with the candidate's education, related experience, and qualifications.

 

UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure.

 

CONDITIONS OF APPOINTMENT:

 

University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.

 

TO ENSURE CONSIDERATION:

 

Applications received by December 1st, 2024, are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1024 or hr@uww.edu.

For questions regarding this position, please contact:

Melissa Walton

262-472-1385

waltonm@UWW.edu 

  

TO  APPLY:

 

Only complete application packages will be considered. This includes online submission of the following documents:

• Cover Letter
• Resume
• Name and contact information for three professional references

This Job ID is 21406.

 

Application Links:

A potential applicant who is NOT currently employed by the University of Wisconsin System, click here:

UW-Whitewater External Applicants

A current employee of the University of Wisconsin System, click here:

UW-Whitewater Internal Applicants

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