UPDATED - Event Manager - Young Auditorium - 21420
ATTENTION:
The Young Auditorium in the College of Arts and Communication at the University of Wisconsin-Whitewater seeks an Event Manager (Event Manager, DS025).
The Event Manager is a full-time, year-round position with variable hours.
JOB DETAILS:
The Event Manager will assist the Director of Young Auditorium in overseeing efficient operation and effective utilization of the Young Auditorium facility to insure the success of ongoing events and activities. Responsibilities will focus on audience services and the entire area in front of the stage including the Young Auditorium Chamber, Upper and Lower Lobbies, Kachel Center and the Fern Young Terrace.
QUALIFICATIONS:
Minimum Qualifications:
- Bachelor's degree (BA is preferable)
- 1 year of previous event coordination experience
- Excellent interpersonal skills and willingness to adjust schedule to meet the needs of the position
Preferred Qualifications:
- MA or MBA in Arts Administration
- Related experience in the Arts
Knowledge, Skills and Abilities:
- Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills
- Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds
RESPONSIBILITIES:
1. Plan, help facilitate and supervise all activities for upcoming events in the Young Auditorium Chamber, Fern Young Terrace, Kachel Center, and Upper and Lower Lobbies by scheduling appropriate personnel and providing for all necessary physical arrangements, i.e. catering, set- ups, and take-downs, technical equipment, and assistance in event decorating.
2. Recruit, schedule and train volunteers from the University and local communities to assist in all facets of the operation.
3. Seek, direct, train and supervise student staff in all areas of the "front of house" with the focus on providing the tools for educational growth of student level 1 ushers to level 3 house managers, gift shop and concessions staff, and management interns.
4. Coordinate all School matinee activities - gathering related information and providing study guides, procurement, reservations, and seating.
5. Assist the director in identifying outreach opportunities with visiting artists and companies for community organizations and K-12 schools, including workshops and residences, and coordinate visits.
6. Target community underserved operations and facilitate arts attendance and involvement with them.
7. Develop and Implement budgets, determine expenditures, and generate revenue in the gift shop, concessions, and front of house.
8. Provide special services for the hearing impaired, physically challenged, developmentally disabled, economically distressed, senior citizens, and youth.
9. Assist the director in providing hospitality for all events presented by The Young by purchasing items according to the contract, scheduling and training staff to carry out hospitality for touring groups.
10. Responsible for activities related to the use of the facility as an art gallery, i.e. communicating with artists, overseeing maintenance and repair of existing artwork, and inquiring about new pieces to be added to the collection.
11. Maintain a course of action of fire, tornado, bomb threat, and active shooter procedures, and train co-workers, student staff, and volunteers in emergency evacuation procedures through written policies, maps, and on-site drills. Also, anticipate and prepare for possible incidents and medical emergencies by scheduling student staff for and/or conducting training sessions in this area.
12. Coordinate and schedule lobby/terrace entertainment for all events presented by Young Auditorium including, but not limited to, live music, instrumental ensembles, prerecorded, music, etc.
13. Complete special projects related to the Young Auditorium programs as assigned.
** This description attempts to indicate the kinds and levels of responsibilities given this title and shall not be construed as defining all specific duties and responsibilities of the particular position. It is not intended to limit or modify the right of supervisors to assign, direct, and control the work of their employees. Statements of employee duties are not intended to exclude other duties not mentioned that are similar kind or level or responsibility.
CAMPUS INFORMATION:
UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university's 11,500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs - online and in person - from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW serves approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university's arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities - a priority mission since the 1970s.
UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin's Park Place.
Belonging and mattering are central to the university's culture, and UW-Whitewater strives to maintain an environment where individual and collective efforts are valued and celebrated. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.
ORGANIZATION INFORMATION:
The University of Wisconsin-Whitewater is part of the 13-campus University of Wisconsin System (https://www.wisconsin.edu).
Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).
Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and UW System Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.
The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.
For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see Annual Security and Fire Safety Report. If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.
COMPENSATION AND BENEFITS:
Well-qualified candidates can expect a starting annual salary of $55,000-$60,000.
UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure.
CONDITIONS OF APPOINTMENT:
University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.
TO ENSURE CONSIDERATION:
Applications received by December 18, 2024 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.
If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1024 or hr@uww.edu.
For questions regarding this position, please contact:
Heather Haywood
Office Manager
262-472-4869
haywoodh@uww.edu
TO APPLY:
Only complete application packages will be considered. This includes online submission of the following documents:
- Cover Letter
- Resume
- Name and contact information for three professional references
- Unofficial Transcripts
This Job ID is 21420.
A potential applicant who is NOT currently employed by the University of Wisconsin System, click here:
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A current employee of the University of Wisconsin System, click here:
UW-Whitewater Internal Applicants
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