Administrative Assistant - College of Business and Economics - 21477
INTRODUCTION:
The College of Business and Economics at the University of Wisconsin-Whitewater seeks an Administrative Assistant (Administrative Assistant III, AD003).
JOB DUTIES:
This position provides general administrative support while exercising discretion to support the College of Business and Economics Graduate Programs. The working hours for this position are Monday-Friday 7:45 am- 4:30 pm with a 45-minute lunch. This position reports to the Associate Dean and is integral to the College of Business and Economics Graduate Programs.
QUALIFICATIONS:
Minimum Qualifications:
- A minimum of an associate's degree with at least one year of experience in administrative support OR a high school diploma with at least two years of experience in administrative support
- Experience with Microsoft Office, WINS, CRM applications, and other University adopted applications
Knowledge, Skills and Abilities:
- Excellent work ethic and willingness to adapt and learn with the changing environment in higher education
- Attention to details with excellent time management skills
- Ability to work collaboratively and communicate effectively with students, co-workers, School of Graduate Studies personnel and UW-Whitewater faculty
- Excellent oral and written communication skills
- Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills
- Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds
RESPONSIBILITIES:
1. Greet, assist, and direct visitors (faculty and staff, current/past/potential students, and other visitors) professionally.
2. Review, monitor, and process all graduate-level applications (including international students) and communicate with students, Graduate School, Registrar, and others as needed.
3. Process program plan with appropriate correspondence for each student after the graduate advisor has met with them. Enroll, swap, add and drop classes for students in WINS as requested by Associate Dean or graduate advisor.
4. Process Guest Matriculants, change in program, start term, change in status, and change in emphasis for graduate students.
5. Maintain all student files (graduate programs and certificates) and update the database with all new student information each semester.
6. Monitor and manage enrollment statistics.
7. Assist with CRM development and refinement. Communicate with admissions, graduate school, and advisors concerning CRM.
8. Coordinate the Associate Dean's office communication to faculty and students on University and Graduate Office Policy, course delivery, and other relevant information.
9. Manage DBA program logistics.
10. Serve as the administrative assistant to the Associate Dean for Graduate Programs.
11. Manage Graduate Assistantships applications.
12. Supervise and train student workers and assign tasks.
13. Support office operations and manage office supplies.
14. Coordinate graduate special events.
15. Manage Hyland Hall room reservations and make arrangements associated with the reservations.
16. Serve as backup to the Dean's Assistant for approval of electronic travel authorization and travel reimbursement forms completed by college faculty, staff, students, and guests.
17. Attend campus training and stay up to date and knowledgeable on University travel policies and the booking tool, especially related to our college.
18. Perform other duties assigned by the Associate Dean.
CAMPUS INFORMATION:
UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university's 11,500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs - online and in person - from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW serves approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university's arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities - a priority mission since the 1970s.
UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin's Park Place.
Belonging and mattering are central to the university's culture, and UW-Whitewater strives to maintain an environment where individual and collective efforts are valued and celebrated. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.
ORGANIZATION INFORMATION:
The University of Wisconsin-Whitewater is part of the 13-campus University of Wisconsin System (https://www.wisconsin.edu).
Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).
Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and UW System Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.
The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.
For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see Annual Security and Fire Safety Report. If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.
COMPENSATION AND BENEFITS:
Well-qualified candidates can expect a starting hourly wage within a range of $20.00-$22.00.
UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure.
CONDITIONS OF APPOINTMENT:
University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.
TO ENSURE CONSIDERATION:
Applications received by January 19, 2025 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.
If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1024 or hr@uww.edu.
For questions regarding this position, please contact:
Stephanie Church
Administrative Assistant III
262-472-1333
churchs@uww.edu
HOW TO APPLY:
Only complete application packages will be considered. This includes online submission of the following documents:
- Cover Letter
- Resume
- Name and contact information for three professional references
This Job ID is 21477
A potential applicant who is NOT currently employed by the University of Wisconsin System, click here:
UW-Whitewater External Applicants
A current employee of the University of Wisconsin System, click here:
UW-Whitewater Internal Applicants
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