Bilingual Admissions Counselor - Admissions - 21789

ATTENTION:

 

The office of Admissions at the University of Wisconsin-Whitewater seeks a Bilingual Admissions Counselor (Admissions and Recruitment Coordinator II, AE084).

 

JOB DETAILS:

 

The Bilingual/Spanish Admissions Counselor assists prospective students in navigating the college selection process. This is a 12-month, full-time position that reports to the Assistant Director of Admissions, and will be responsible for recruiting, admitting and enrolling a talented student body. This position will establish and maintain relationships with prospective students, parents, and high school counselors. In addition to general admission duties, this position is responsible for developing and implementing targeted outreach efforts to students in a designated geographic territory. The individual will present information to prospective students during scheduled daily visit presentations, will assist during campus open house events and will perform other duties as assigned by the Assistant Director. Domestic travel is required, especially during the fall and spring recruitment seasons.

 

QUALIFICATIONS:

 

Minimum Qualifications: 

• Earned Bachelor's degree by no later than June 1, 2025
• Bilingual in Spanish/English. Ability to professionally speak, read, write and translate between languages
• Valid driver's license (or ability to obtain a valid driver's license)
• Minimum of one-year experience working with students in a high school or college setting 
• Strong written communication and public speaking skills

Preferred Qualifications:

• Strong organizational and event planning skills 
• Professional experience creating inclusive environments for students
• Minimum of one-year experience in admissions, recruitment, higher education, or marketing related field 
• Experience with use of CRM (customer relationship management) systems, specifically Slate
• Familiarity with student information systems, particularly PeopleSoft
• Effective interpersonal skills and ability to establish positive relationships with students, staff and faculty
   

Knowledge, Skills, and Abilities:

• Willingness and Ability to be an active participant in following applicable safety rules and regulations including necessary training drills
• Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds

 

RESPONSIBILITIES:

 

The following examples of duties and responsibilities illustrate the general range of tasks assigned to the position, but are not intended to define the limits of required duties. Other essential duties may be assigned consistent with the general scope of the position.

General Duties: 

1. Market, recruit and provide customer support to prospects and applicants through face-to-face interactions, small and large group presentations, educational fairs, telephone and email inquiries, and high school visits.  This includes substantial travel primarily in Wisconsin and northern Illinois. 
2. Build relationships and coordinate recruiting activities with targeted community organizations and school districts. Cultivate relationships with community partners. 
3. Establish working relationships with high school counselors in assigned regions.
4. Coordinate prospective student programming to further develop the commitment to UWW.
5. Create and implement effective communication strategies using the CRM and other venues of outreach. 
6. Use data and current trends to strategically market to and recruit high school students within designated region.

Specific Duties: 

1. Travel to and recruit students at college fairs and high schools in assigned territories. Attend college fairs specific to bilingual students and services. 
2. Assist and monitor student application processing and data entry.
3. Review applications and make admission decisions in a fair manner, consistent with university and office policy. 
4. Coordinate on campus visit opportunities, in conjunction with faculty and staff, for bilingual students and families.
5. Provide assistance in the selection of various scholarships.
6. Collaborate with on campus student groups for recruitment initiatives. 
7. Field telephone and email inquiries from potential students and families and deliver informational presentations to students who come to campus for a tour.
8. Meet with prospective students and their parents during campus visits.
9. Be familiar with university policies and procedures, especially Housing, Financial Aid, First Year Experience, and Center for Students with Disabilities, to communicate effectively with prospects.
10. Participate in professional organizations, conferences and workshops when appropriate.
11. Additional duties as prescribed by the Assistant Director of Admissions.

 

UNIVERSITY INFORMATION:

 

UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university's 11,000 students at its main and Rock County campuses. The team provides high-impact practices and academic programs - online and in person - from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW has approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university's arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities - a priority mission since the 1970s.

UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin's Park Place.

Belonging and mattering are central to the university's culture, and UW-Whitewater strives to maintain an environment where individual and collective efforts are valued and celebrated. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.

 

ORGANIZATION INFORMATION:

 

The University of Wisconsin-Whitewater is part of the 13-campus University of Wisconsin System (https://www.wisconsin.edu).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and UW System Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see Annual Security and Fire Safety Report. If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.
 

COMPENSATION AND BENEFITS:

 

Well-qualified candidates can expect a starting annual salary commensurate with the candidate's education, related experience, and qualifications.

 

UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure.

 

CONDITIONS OF APPOINTMENT:

 

University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.

 

TO ENSURE CONSIDERATION:

 

Applications received by April 20th, 2025 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1024 or hr@uww.edu 

For questions regarding this position, please contact:

Melissa Walton

262-472-1385

waltonm@UWW.edu 

 

TO  APPLY:

 

Only complete application packages will be considered. This includes online submission of the following documents:

• Cover Letter
• Resume
• Name and contact information for three professional references

This Job ID is 21789.

 

Application Links: 

A potential applicant who is NOT currently employed by the University of Wisconsin System, click here:

UW-Whitewater External Applicants

A current employee of the University of Wisconsin System, click here:

UW-Whitewater Internal Applicants

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