UW-Whitewater Mail Center
The mail center offers a variety of services to all UW-Whitewater faculty/ academic staff. We would be happy to help in the preparation, labeling, and shipping of your mail. We offer shipping services such as priority mail, certified mail, express and international mail via the United States Postal Service. As well as UPS Ground, 2nd day and Next day Air to name a few. We’re able to provide items for shipping, such as customs forms, flat rate mailers, boxes and intercampus envelopes for on campus deliveries. We’re also able to provide a number of bulk mailing services, such as address labeling, wafer seal tabbing and inserting.
Please note, we are not able to ship packages via FedEx. Hazardous, or perishable items will not be shipped.
If you have any questions, please feel free to contact us. Our hours of operation are 7:00AM to 3:00PM, Monday through Friday.
Our top priority is to provide you with quality services to expedite the distribution of both incoming, and outgoing mail as quickly and cost efficiently as possible. We ask that you please provide not only us, but outside shippers as well, with as much information as possible when it comes to providing an address for all inbound and outbound mail. To do so, we ask that you please use your current buildings address, and not the generic 800 W. Main street address (unless sending to the Alumni Center). Doing so will cut down on both lost, and returned mail. Please use the link below to view the current addresses for all faculty, academic buildings, as well as the residence halls.
Faculty/ Academic Building Examples
Inbound Mailing Address:
Individuals Name John Smith
Building, or Dept./ Room Number Roseman Hall, Cont. Ed./ RM: 2005
Buildings Address 235 Wyman Mall
Whitewater, WI 53190 Whitewater WI 53190
Inbound Student Mailing Address:
Individuals Name John Smith
Hall Name/ room Number Starin Hall/ RM: 220
Street Address 901 W. Starin Road
Whitewater, WI 53190 Whitewater WI 53190
Inter-Campus Mailing Address
Individuals Name John Smith
Building Roseman Hall
Department Name/ Room Number Cont. Ed. / RM: 2005
For a more cost efficient way to ship larger volume mailings, the mail center is here to help. Our non-profit permit allows us to ship letters and postcards at discounted rates, allowing you to reach as many customers as needed. We offer address labeling, indicia print, brochure inserting (for standard #10 size envelopes) as well as wafer seal tabbing. In order for us to help you as efficiently as possible, please read a few of the guidelines below.
Please contact the mail center when considering sending a bulk mailing. We can provide you with the information needed when it comes to graphic layout of your mailing, size restrictions, and other pertinent information. We can also provide you with an estimate to make sure it will fit into your budget.
1. To send out a certified piece of mail, refer to figure 1. Please fill out the send to address, including street/ PO Box, (if applicable) city, state and zip code. Please write your name, building, department on the back of this slip, so when the post office returns this, the mail center will know who to return it to.
2. Leave postage fees (postage, certified fee, total, etc.) in figure 1 blank. The mail center will fill out this section when processing your mail piece.
3. Fill out sender’s address as shown in figure 2 on domestic return receipt. Please include your name, “UW-Whitewater,” building, department, room number, as well as street address, city, state, zip code.
4. Flip it over and fill out address the article is to be sent to, in section 1 (as shown in figure 3).
5. Peel off the top section of the certified mail receipt (figure 1) as indicated by the *. Stick the tracking number on the domestic return receipt (figure 3) as indicated by the *.
6. Once done, paperclip these two pieces to your mail piece. Do not affix either of the receipts to your mail piece. The mail center will affix them after metering the mail piece.
7. Please make sure the mail piece to be sent out also has return/ recipients address neatly written, or printed on it. If you have any questions regarding this procedure, please contact the mail center at extension: 6726. Thanks!
Mail Center Daily Operations
The mail center can ship your postcards, letters, flats (large envelopes) and parcels outside of the country via the United States Postal Service. 1st class letters, postcards and flats can be shipped without a customs form. All parcels must be accompanied with a completed customs form to be properly shipped to its destination. When sending items to be shipped internationally to the UW-Whitewater mail center, please affix a sticky note denoting the item is to be sent internationally. Although we do sort through all mail, this will help us avoid sending your international mail via domestic means.
USPS Customs Form
A customs form is needed for all international parcels. Contact the mail center to request customs forms. They will be sent to you the following day via intercampus envelope. Once in your possession, please fill out all gray highlighted fields including,
USPS First Class International Shipment
First class international packages can be shipped out at the first class package rate, but will not include tracking. This option will allow you to send small packages to more than 190 countries. Packages sent this way cannot exceed 4lbs, nor can they exceed $400.00 in value. Restrictions apply based on country of destination. The package may take anywhere from 7 -21 days to reach its destination, but USPS does not guarantee delivery dates or times.
USPS Priority Mail Express International
Packages not exceeding 70lbs can be sent out Priority mail Express international, which includes tracking. This option includes delivery to more than 190 countries, with a date-certain delivery time of 3-5 days (actual number of days may vary based on origin, destination and customs delays). PLEASE DO NOT take sender’s copy of customs form when using this method of shipment. The post office will need this copy to affix the tracking label. Once done, the post office will send the form to the mail center, to be returned to the shipper.
When sending packages with a complete customs form to the UW-W Mail Center, please accompany with a sticky note denoting which shipping method you would like us to use. If you have any questions regarding price difference between the two classes, please let us know.
UW – Whitewater
Mail Center Shipping & Receiving Requirements
If you are in need of shipping a package through UPS, the mail center can help. UPS drops off inbound packages and picks up outbound packages every business day, Monday through Friday. If you already have a prepaid UPS shipping label affixed to your package, feel free to leave it with your buildings outgoing mail tub and the mail center will pick it up on route. If you do not have a prepaid label, the mail center can create one for you. Please call the mail center ahead time for larger boxes, so we can bring the proper carrying equipment for transport.
UPS Next Day Air Shipments
If you have any questions regarding UPS, or UPS Next day shipments, please feel free to give us a call.
Residence Hall Mail
The mail center only delivers inter-campus mail to the residence halls on campus. All other mail including, but not limited to, USPS, UPS, and FedEx, are delivered to Goodhue, or directly to the residence halls. See below for specific carrier delivery information.
USPS – The post office delivers mail to each individual residence hall six days a week, Monday through Saturday (excluding postal holidays). Before delivery, mail is scanned at the post office as either “delivered to agent,” or “delivered to postal box.” The mail is then sorted into its respective dorm bag and scanned one last time as “Tendered to agent for final delivery.” It’s at this point the dorm bags are brought out on route by the postal carrier. Please keep in mind that just because your package was scanned as delivered, that it does not mean it has been delivered to your dorm yet. The post office works hard to deliver your mail in a timely manner. It is best to check with your front desk to confirm when the mail has been delivered.
A small portion of USPS packages are delivered daily to the mail center for both the Fox Meadows, and Cambridge apartment complexes. These packages are delivered to Goodhue hall between 12:30PM and 1:45PM Monday through Friday.
UPS – UPS will deliver most packages to Goodhue hall. Goodhue hall will inform you via email when your package has been delivered and ready for pickup. Keep in mind that when overloaded, UPS may drop off packages at the Whitewater post office. When dropped off, these packages are scanned by UPS as “delivered to whitewater,” but that does not mean your package has been delivered to your dorm. The post office will then sort your mail into its respective dorm bag, and have it delivered by one of their carriers on route that day, or the following day (depending on what time it was received).
FedEx – FedEx will deliver all dorm mail to Goodhue hall. Goodhue hall will inform you via email when your package has been delivered and ready for pickup.
UW-Whitewater Parcel Search
UW-Whitewater shipping and receiving services has implemented a new tracking/ scanning system for inbound parcels with trackable scan bar shipping labels. All inbound packages received by the UW-W Mail Center/ FP&M receiving center are either routed for delivery, or scanned at the time of delivery. To track a package please click on the link below and use the sign in credentials provided.
To track your package insert your parcels tracking number in the search bar. If your parcels tracking information has been scanned by shipping and receiving, it will show up in the list of queries. Clicking on the highlighted item will open a dropdown menu showing detailed information, including date, time and location the package was delivered. If the status of your package is listed as “routed,” it will be delivered on route the following day.
If your tracking number does not show up in the list of queries, there could be a few of reasons why. Your package may not have been delivered yet, in which case you should check the carriers website (USPS, UPS, FedEx, etc.) for up to date tracking info. If the item is scanned as delivered by the carrier, it may not have come through our facility. Keep in mind all mail for the residence halls are delivered directly to Goodhue hall by the mail carrier (USPS, UPS, FedEx, etc.).
If you still have questions regarding campus parcels/ delivery information, please feel free to contact us at 262-472-6726
University of Wisconsin Whitewater ‐ UWW @ Rock County Inter office Mail Service
The Mail Center is located next to the receiving dock in the general services building, room 209. Use outside door #14 for entrance, located on the second floor, north end of the building.