PCard

Beginning January 1, 2025, purchasing card administration duties will transfer to UW Shared Services.

Please visit https://www.wisconsin.edu/procurement/pcard/

All questions about university procurement cards should be directed to
Email: serviceoperations@uwss.wisconsin.edu
Phone: 608-270-7100

UW Shared Services will be responsible for the following actions:

• Issuing PCards to new cardholders, and card creation within US Bank
• Training PCard cardholders and approvers
• Increasing/Decreasing credit limits and troubleshooting declines
• Internal auditing and monitoring cardholder reconciling activities to comply with PCard program requirements

Card transactions will continue to require reconciliation and approval within 30 days. The following steps remain in place.

• A clear business purpose
• Ensuring funding is correct
• An itemized receipt uploaded to the transaction along with any additional required supporting documentation
  • For food purchases, please consult UWSA Travel Policy or the Headquarters City and Sponsored Programs Policy. If the food purchase is allowable, please consult UWW Catering and Additional Policies Related to Campus Food Purchases. And, if required, complete a Food Checklist form.
  • For hardware or software purchases, consult ITS Approval Instructions page.
  • All hardware or software purchase require IT Services approval.

UW System Purchasing Card Policy can be found here: Purchasing Card Policies.

Current Status of your purchasing cards can be viewed on US Bank Access Online.

Corporate travel cards will continue to be administrated by UW-Whitewater. Please contact purchasing@uww.edu with questions.

Any system closed transactions or audit finding follow-ups for transactions made prior to January 1, 2025 must still be completed and attached to transactions as you were instructed by UW-Whitewater Purchasing.