UW-Whitewater takes great pride in establishing and maintaining an environment that allows each youth participant to thrive and have a memorable experience. We take many steps to uphold that environment and safeguard the well-being of our youth participants.
The UW-Whitewater Camps and Conferences Office serves as a support unit to campus, parents/guardians, and the community providing safe and effective environments in a wide range of youth activities that take place on and off campus. Our office assists by:
Campus Youth Activity Request
No University department or third party may offer programs that serve minors, without first receiving approval from the Youth Protection Compliance Specialist within the UW-Whitewater Camps and Conferences Office. Requirements are laid out in the UW-Whitewater campus Youth Protection Policy.
If you are interested in organizing a youth activity on campus please contact the Youth Protection Compliance Specialist.
Morgan Anderson
262-472-1095
andersml@uww.edu
Have a registration question? Email Morgan Anderson at andersml@uww.edu or call 262-472-1095.
UW-Whitewater has established policies to promote the safety of youth participating in our programs. Program staff are trained in emergency protocols and all relevant internal and external reporting requirements.
Parents and guardians are encouraged to notify UW-Whitewater Camps and Conferences, or the youth event director immediately if they, or their child, are experiencing concerns with the program, other youth participants in the program, and/or program staff and volunteers. The reporting form is located below:
Youth Protection Reporting Form
Questions?
Morgan Anderson
(262) 472-1095
andersml@uww.edu
Each covered activity must ensure all staff are appropriately trained on youth protection best practices and reporting responsibilities. Training includes the following minimum components:
Youth Protection Best Practices and Reporting Responsibilities
REQUIREMENTS FOR MANDATORY REPORTING OF CHILD ABUSE AND NEGLECT
In accordance with Wisconsin Executive Order #54, or EO 54, all UW- System employees are required to immediately report child abuse or neglect to Child Protective Services (CPS) or law enforcement if, in the course of employment, the employee observes an incident or threat of child abuse or neglect, or learns of an incident or threat of child abuse or neglect, and the employee has reasonable cause to believe that child abuse or neglect has occurred or will occur. Volunteers and contractors working for UW- System institution’s sponsored programs or activities are also expected to report suspected abuse or neglect.
SERVICES AND PROTECTION
Deciding to get involved in a situation of suspected abuse or neglect can be difficult. It is, however, a decision that may be crucial to a child not only today, but also in the future.
Caregivers or maltreaters who have abused or neglected their children may need services and support to provide safe care for their children. The sooner an issue is reported, the sooner the child can be helped.
A UW–System employee making a report, in good faith, of suspected child abuse or neglect will not result in discharge from employment, disciplined, or otherwise discriminated against in regard to employment, or threatened with any such treatment.
Identify behaviors or conditions that are dangerous or becoming dangerous to a child. Consider the possibility of threatened abuse or neglect when you observe or become aware of the following:
Consider the possibility of meth manufacture in a child’s environment when you see or become aware of the following in a child, particularly in combination:
If there is an emergency or a child is in immediate danger, call 911.
Contact your county social/human services department, sheriff, local police department, or university police department immediately—by telephone or in person.
UW-Whitewater Police Department
(262) 472-4660
Whitewater Police Department
(262) 473-0555
Jefferson County Human Services Department
(920) 674-3105
Walworth County Department of Health and Human Services
(262) 741-3200
Child Protective Services Agency
Find Agency
*You fulfill your legal obligation under EO54 when you report to local law enforcement or CPS. In some cases, you must also make an internal campus report.
If there is an emergency or a child is in immediate danger, call 911.
Reports must be given immediately by telephone or in person to law enforcement or Child Protective Services (CPS)—no voicemail or email. Child Protective Services will not disclose information about who made a report unless they are court ordered.
Explain, as well as you can, what happened or is happening to the child. Describe the nature of the abuse or neglect and the involved parties. Be as specific as possible. Be prepared to give the name, address, and telephone number of the child and also the name of the parent or caregiver, if known. Even if you do not know all of this information, report what you do know. Tell all you know about the situation.
In addition to notifying Child Protective Services or law enforcement, the reporter must also make an internal report to campus if either of the following apply:
Report to UW-Whitewater Police Department in person or by telephone
(262) 472-4660
Incident Reporting Obligations
Internal Claim Filing Instructions
UW-Whitewater Camps and Conferences Office takes your input very seriously. Especially a report of endangering the safety of youth participants. A link is provided below to report any concerns you may have regarding our programs.
Yes! All event health staff supervisors and athletic trainers are ready and available to quickly and carefully respond to injuries and illnesses. We have a national athletic trainers association certified trainer. UW-Whitewater Camps and Conferences meet or exceed compliance under HFS 175. Click here for HFS 175 specifics.
Due to state regulations, we are required to collect all reported medications used by minors. Medications will be collected by our athletic trainers at event check-in. All medication, including vitamins, supplements and over the counter medication should be properly labeled in original containers with correct dosage for the duration of the event.
We recommend bringing two to the event- one to keep on hand with the participant and another with athletic trainers. If only one is available, it will be kept with the minor unless requested to stay with an athletic trainer.
We will hold onto medications for a period of two weeks. If not collected during that time, medications will be destroyed and disposed of.
Parents/guardians will be notified for advice and recommendations if the problem does not require immediate medical attention. Should a youth participant require medical attention, a certified athletic trainer or camp health supervisor will assess appropriate measures to take. UW-Whitewater Camps have the full cooperation of Fort Memorial Hospital and emergency room personnel. For participants taking medication, please complete the health form prior to arrival. When possible, athletic trainers and health staff will contact parent(s)/guardian(s) before seeking treatment
You will be required to provide health information in the registration. Athletic Trainers and health staff will refer to the registration whenever medical treatment is necessary; this is the only guide a health care provider will have in case of emergency, so make sure all health information is accurate and up to date.
Should an injury occur the event director will seek medical attention from athletic trainers, health staff, or call 911 in a medical emergency.
Incomplete claim forms are one of the most frequent reasons why claim payments are delayed.
YOUR BILLS
PRIMARY INSURANCE
Health Special Risk, Inc.
8400 Belleview Drive, Suite 150
Carrollton, TX 75007
If you have any questions, please contact Customer Service at (800) 328-1114. They are available from 8:00 a.m. thru 6:00 p.m., Monday – Friday. You may also forward any documents by fax to (972) 512-5820.or via email to claims@hsri.com.
Camp health and safety regulations allow for only two persons per room, each camp participant in a single bed. Depending on residence hall layout,3 or 4 participants may share the same room or suite.. Every effort will be made to ensure each participant has a roommate. However, we cannot guarantee each event will have an even number of participants. Accommodations will be met on a case by case basis and determined by the Continuing Education Services.
While registering for the event, participants may request a roommate. All roommate requests must be reciprocated between the involved participants.
No, entering a residence hall other than the one assigned to your event is grounds for non-refundable dismissal from the event.
Each residence hall will be locked after hours of instruction. Those participants who become locked out will need to notify the Event Director. There are numerous emergency phones with a blue light around campus in public locations. To guarantee not being locked out, participants should not leave the building unsupervised.
Note: Individual residence hall keys DO NOT unlock the main building entrance.
No. Participants are not allowed off campus except under the supervision of an event director or designated staff. If your event has a sponsored off-campus activity, a permission slip will be included in the camp information packet. Permission slips will be collected at camp check-in. Participants will not be allowed to participate in off-campus activities without a signed permission slip on file.
We have many options for campers with allergies or who follow a vegan or vegetarian lifestyle. In the dining halls we have a concept called Azone which is free from the top 8 allergens except soy on occasion. This station does not contain gluten/wheat, dairy, nuts, eggs, fish/shellfish. We also have a vegan option available at this station daily. Our dining hall has signage at each concept that displays the entree names, calories/serving size, and will also list any allergens that are in the entree if there are any. This is noted by symbols and each sign has a legend that explains what each symbol means. This signage will also indicate what items are vegan and which are vegetarian. Esker dining hall is a nut free facility in which we do not offer peanut butter to keep our campers safe.
Each event will provide a staff number where parents may call and leave messages for participants during the event session. This phone number will be available in the camp information packet located on the event website. Messages will be checked regularly. You may also call Continuing Education Services during regular business hours (Monday-Friday, 8:00 am- 4:30 pm) at 262-472-3165. Additionally, campers are welcome to bring their personal cell phones to use.
Guardians are welcome to watch their child to participate in camp activities on an event by event basis. It’s recommended that you communicate with the Event Director to determine the most appropriate time for you to watch/participate in event activities.. When you arrive, please plan to provide proof of identification. The event director will verify guardianship. For security reasons, only guardians or authorized pickups are allowed to be in facilities not announced as a public performance.
Yes. All UW-Whitewater employees and youth serving staff/volunteers will have undergone a Criminal Background Check before the event. All youth serving staff/volunteers are required to complete a Youth Protection Best Practices and Reporting Responsibilities training.
Youth participants are supervised by adult staff. If the program includes an overnight, adult staff will also reside in the residence halls with the youth participants. In most instances, an adult/youth ratio of 1:10 is mandatory. Adult staff will be responsible for the supervision and care of youth participants for the entire duration of the event.
All university faculty, staff, volunteers, interns and students, as well as third parties who interact with youth participants as part of a covered activity.
Violations of the Policy may result in disciplinary action for any University employee, whether paid or volunteer, up to and including termination of employment. Violations of the Policy also may result in discontinuation of the program or banning of the program from use of University facilities.
Yes. Training, screening, and vetting is based on how the person interacts with minors and not their affiliation with the institution.
All events, operations, endeavors, or activities designed for participation by Youth Participants and organized, sponsored and/or operated by the Institution regardless of location; and all events, operations, endeavors, or activities designed for participation by Youth Participants held on property owned or leased by the Institution that are organized, sponsored and/or operated by Third Parties.
Examples of covered activities include, but are not limited to, programs, events, camps, clinics, workshops, symposia, conferences, tournaments, meets, clubs, projects, competitions, internships, job shadowing, mentoring, private lessons or instruction, coaching, tutoring, field trips, lab visits, precollege programs, and service-learning placements.
Individuals, age 18 and over, paid or unpaid, who are authorized to interact with youth participants as part of a covered activity following completion of screening and training requirements. This includes, but is not limited to, faculty, staff, volunteers, graduate and undergraduate students, student-athletes, interns, and individuals associated with Third Parties. Authorized adults cannot have unsupervised access to minors.
An authorized adult who is counted in the supervision ratio for a covered activity. Designated individuals are responsible for ensuring the care and safety of youth participants in covered activities. Additional training is required for authorized adults serving as designated individuals.
Do not engage or communicate with minors through email, text messages, social networking websites, Internet chat rooms, or other forms of social media at any time except and unless there is an educational or programmatic purpose, and the content of the communication is consistent with the purpose of the program and available to all program participants.
In accordance with UW-Whitewater Policy on Mandatory Reporting of Child Abuse and Neglect, all UW-Whitewater employees, volunteers, and contractors working for UW-Whitewater sponsored programs or activities are required to report suspected abuse or neglect under Wisconsin Executive Order #54 or EO54.
Yes, all reports of suspected child abuse or neglect, made in good faith, will not result in discharge from employment, discipline, or otherwise discriminated against in regard to employment, or threatened with any such treatment.
Persons required to report, who intentionally fail to report suspected child abuse or neglect may be fined not more than $1,000 or imprisoned not more than 6 months or both.
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