Academic Advising Manager - College of Arts and Communication - 21024
ATTENTION:
The College of Arts and Communication seeks an Academic Advising Manager (AE003).
The successful candidate will be responsible for the academic advising initiatives within the College of Arts and Communication and will oversee the College graduation review process.
JOB DETAILS:
This position will provide general advising assistance to students, faculty advisors, and academic departments and areas (including Art and Design, Communication, Media Arts and Game Development, Music, and Theatre/Dance.)
The position will also serve as the main point of contact for unique student populations and issues and provide support for ongoing individual faculty and department/area group advising efforts.
QUALIFICATIONS:
Minimum Qualifications:
- Master's degree from an accredited institution required at time of application
- Two or more years of experience in higher education academic advising or a related higher education student services area that interfaces with students and addresses their academic needs
Desired Qualifications:
- Experience developing and administering support programming for students
- Demonstrated experience in the utilization of applicable technologies
- Knowledge of PeopleSoft and EAB Navigate
- Demonstrated experience in public presentations
- Strong interest in the arts and communication disciplines
- Broad knowledge of higher education academic programs, general education and student services
Knowledge, Skills, and Abilities:
- Ability to manage and coordinate schedules and effectively collaborate with stakeholders at multiple levels
- Excellent verbal and written communication skills
- Knowledge of best practices in advising students in higher education
- Ability to manage multiple projects and deadlines
- Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills.
- Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds.
- Other duties as assigned
RESPONSIBILITIES:
- Facilitate and provide support for Student Orientation, Advising, & Registration (SOAR) activities and coordinate College of Arts and Communication (CoAC) University and College SOAR Advisors
- Coordinate and facilitate CoAC Preview, Admitted Warhawk and related advising-recruitment events and activities
- Oversee advisor development and training within the College
- Facilitate advisee/advisor assignments and transitions
- Serve as the College liaison with the Academic Advising & Exploration Center (AAEC), the University Advising Council, and campus advising leadership groups
- Serve as advising liaison with the Office of Global Experiences and review and assess international course transfers and study abroad course equivalencies
- Review, assess, and facilitate student registration appeals
- Create and maintain online and print materials related to advising, 4-year degree plans, and time to degree, and serve as the College Navigate (student success management system) expert and coordinator
- Support the Associate Dean and Associate Dean's Office staff and provide administrative oversight and assessment of the advising program
- Provide analysis and interpretation of advising trends and best practices
- Collaborate with the Associate Dean's office staff and other campus constituencies on advising and graduation related initiatives and serve as the College liaison with the National Academic Advising Association (NACADA) and the Wisconsin Academic Advising Association (WACADA)
- Serve as a member of the College of Arts and Communication Administrative Council
- Serve as CoAC student status examiner (College graduation examiner).Coordinate with department/area advising coordinators to review all College degrees for graduation
o Prepare and issue Graduation Review Letters
o Notify students of graduation deficiencies
o Conduct and coordinate the review all College degrees for students in graduation status
o Verify, and authorize all College degrees for graduation clearance
o Personalize and update Academic Advising Reports
o Respond to student inquiries regarding graduation status
o Coordinate with department/area advising coordinators for degree verification
o Coordinate degree authorization with Registrar's Office Graduation Examiner
o Serve as liaison with Registrar's Office Graduation Examiner
CAMPUS INFORMATION:
UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university's 11,500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs - online and in person - from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW serves approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university's arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities - a priority mission since the 1970s.
UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin's Park Place.
Belonging and mattering are central to the university's culture, and UW-Whitewater strives to maintain an environment where individual and collective efforts are valued and celebrated. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.
ORGANIZATION INFORMATION:
The University of Wisconsin-Whitewater is part of the 13-campus University of Wisconsin System (https://www.wisconsin.edu).
Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).
Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and UW System Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.
The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.
For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see Annual Security and Fire Safety Report. If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.
COMPENSATION AND BENEFITS:
Well-qualified candidates can expect a starting annual salary within a range of $55,000 - $60,000.
UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure.
CONDITIONS OF APPOINTMENT:
University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.
TO ENSURE CONSIDERATION:
Applications received by July 21, 2024 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.
If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1024 or hr@uww.edu.
For questions regarding this position, please contact:
Amy Fetherston
Dean's Assistant
262-472-1221
fethersa@uww.edu
TO APPLY:
Only complete application packages will be considered. This includes online submission of the following documents:
- Cover Letter
- Resume
- Name and contact information for three professional references
- Statement of Advising Philosophy
This Job ID is 21024.
A potential applicant who is NOT currently employed by the University of Wisconsin System, click here:
UW-Whitewater External Applicants
A current employee of the University of Wisconsin System, click here:
UW-Whitewater Internal Applicants
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