Figure A

SOURCE: Memorandum from Director Facilities Planning and Management (August 21, 1998 ) Revised March 18,2003.

The folding chairs and tables used at university special events send a message as to the quality of our institution. Over the years, the tables and chairs furnished by the Facilities Planning and Management for these events have slowly deteriorated. Many have become dented, rusted and a clothing snag hazard. The number of serviceable units has also delcined due to the deterioration and theft resulting from poor inventory control.

In 1992-93, Facilities Planning and Management made a commitment to upgrading its special events folding chairs and tables inventory. It invested over $7,000 in new tables and chairs and drafted an inventory control and use policy to maintain that invetory. On July 21, 1993, Chancellor Greenhill approved that policy.

A copy of the approved Tables and Chairs policy is attached for your reference. A cornerstone of that policy is a use fee per event per table and chair ($1.75/table/event and $0.25/chair/event). These fees are only applicable to racked tables and chairs delivered to a special even site by Facilities Planning and Management from its central inventory. it does not include normal classroom tables, chairs, desks, etc.

The new policy took effect on September 1, 1993. Requests for tables and chairs are still made to Facilities Planning and Management by the use of the work order system. Service hours for deliveries are 7:30am to 2:30pm, Monday-Friday. An inventory ticket will accompany each delivery, and departments may be assessed the replacement cost of tables and chairs missing from a delivery. The replacement rates are $12.75 for chairs and $261.64 for tables. Long term use of racked folding tables and chairs will not be permitted without special advance arrangements.

Please see the Tables and Chairs Policy for more details. If you have further questions you can call Richard VanSchoonhoven at 262.472.6707.