Financial Aid
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Dates of Importance


2024-2025 Dates of Importance

Below are important dates regarding your 2024-2025 (fall 2024, spring 2025, and summer 2025) Financial Aid.

(Please note that dates are subject to change and this document will be updated if dates change.)

Date Activity
December 2023 2024-2025 FAFSA Becomes Available by 12/31/2023
May 15, 2024 2024-2025 Parent PLUS Loan Application becomes available
  • The Parent PLUS loan must be applied for each year. The application is available online at Federal Student Aid
August 1, 2024

Recommended date all loan processing is complete to ensure funds arrive before the term due date

August 13, 2024 Fall 2024 term billing statement is emailed
  • Billing statements are emailed to student’s UW-W email address. This statement will only include charges posted to date and is dependent upon the University of Wisconsin System Board of Regents finalizing tuition rates.
  • This invoice will not include financial aid, but you can view your financial aid in WINS.
  • You can estimate your charges at any time using the UWW cost tool.
August 28, 2024 Accepted and fully processed fall financial aid begins paying eligible charges on your UW-W WINS student account
  • This process occurs overnight so you will see your financial aid credit toward your UW-W charges in WINS the next morning.
  • Only accepted and fully processed financial aid will credit your WINS account.
  • In order for financial aid to pay the charges on your WINS student account, you must be registered for the same number of credits for which you were awarded aid.
  • From this date forward, financial aid will credit your WINS account every Monday and Wednesday evening.
September 3, 2024 First day of the fall term
  • If you would like the Financial Aid Office and/or the Student Accounts Office to discuss your financial aid/student account information with anyone but you, the student, you need to complete the Release of Financial Information form. This is available in both the Financial Aid and Student Account tile in WINS.
September 3, 2024 Fall E-refunds are initiated
  • If receiving more financial aid than charges for fall, and if you signed up for E-refunds, the UW-W Cashier’s Office initiates refunds on this day.
  • It may take 3-5 additional days for your bank to make those funds available to you. 
September 5, 2024 Refund checks are mailed
  • If receiving more financial aid than charges for fall, and if you are not signed up for E-refunds, the UW-W Cashier’s Office will begin mailing refund checks on this day.
September 12, 2024 Fall term due date
September 16, 2024 Financial Aid enrollment lock-date
  • Your enrollment will be locked this evening and your financial aid will be revised based on your enrollment at that time.
  • If you are enrolled for fewer credits on September 16, 2024 than when your aid was initially disbursed, you may end up owing some or all of your financial aid back to UW-Whitewater.
  • Because financial aid cannot be adjusted for any credits added after this date, be sure to register for all courses prior to this date, even courses that start in the second half-term session.
October 1, 2024 2025-2026 FAFSA Becomes Available
November 1, 2024 Financial Aid Winterim application becomes available
November 1, 2024 Deadline to submit a Satisfactory Academic Progress Appeal for fall 2024 term
December 13, 2024 Winterim term billing stement is emailed
December 13, 2024 Last day of fall term
Janaury 6, 2025 First day of Winterim
January 12, 2025 Winterm term charges are due
Janaury 13, 2025 Spring 2025 term billing statement is emailed
  • Billing statements are emailed to student’s UW-W email address. This statement will only include charges posted to date.
  • This invoice will not include financial aid, but you can view your financial aid in WINS.
  • You can estimate your charges at any time using the UWW cost tool.
January 24, 2025 Last day of Winterim
Janaury 27, 2025 First day of Spring term
January 27, 2025 Accepted and fully processed spring financial aid begins paying eligible charges on your UW-W WINS student account
  • This process occurs overnight so you will see your financial aid credit toward your UW-W charges in WINS the next morning.
  • Only accepted and fully processed financial aid will credit your WINS account.
  • In order for financial aid to pay the charges on your WINS student account, you must be registered for the same number of credits for which you were awarded aid.
  • From this date forward, financial aid will credit your WINS account every Monday and Wednesday evening.
January 28, 2025 Spring E-refunds are initiated
  • If receiving more financial aid than charges for spring, and if you signed up for E-refunds, the UW-W Cashier’s Office initiates refunds on this day.
  • It may take 3-5 additional days for your bank to make those funds available to you.
January 30, 2025 Refund checks are mailed
  • If receiving more financial aid than charges for spring, and if you are not signed up for E-refunds, the UW-W Cashier’s Office will begin mailing refund checks on this day.
February 7, 2025 Financial Aid enrollment lock-date
  • Your enrollment will be locked this evening and your financial aid will be revised based on your enrollment at that time.
  • If you are enrolled for fewer credits on February 7, 2025 than when your aid was initially disbursed, you may end up owing some or all of your financial aid back to UW-Whitewater.
  • Because financial aid cannot be adjusted for any credits added after this date, be sure to register for all courses prior to this date, even courses that start in the second half-term session.
February 12, 2025 Spring term due date
March 1, 2025 Financial Aid Summer application becomes available
April 1, 2025 Deadline to submit a Satisfactory Academic Progress Appeal for spring 2025 term
May 16, 2025

Last day of spring term

May 27, 2025

Summer term begins; accepted and fully processed spring financial aid begins paying eligible charges on your UW-W WINS student account

  • This process occurs overnight so you will see your financial aid credit toward your UW-W charges in WINS the next morning.
  • Only accepted and fully processed financial aid will credit your WINS account.
  • In order for financial aid to pay the charges on your WINS student account, you must be registered for the same number of credits for which you were awarded aid.
  • If not enrolled in Session 1, aid will not disburse until teh first session of your first class
May 29, 2025

Summer E-refunds are initiated

  • If receiving more financial aid than charges for fall, and if you signed up for E-refunds, the UW-W Cashier’s Office initiates refunds on this day.
  • It may take 5 additional days for your bank to make those funds available to you.
June 12, 2025

Summer Term Due Date

  • Tuition is due for all session currently registered for.
June 16, 2025

Summer term session 2 begins

July 7, 2025

Summer term session 3 begins

July 28, 2025

Summer term session 4 begins

August 15, 2025

Summer term ends

2023-2024 Dates of Importance

Below are important dates regarding your 2023-2024 (fall 2023, spring 2024, and summer 2024) Financial Aid.

(Please note that dates are subject to change and this document will be updated if dates change.)

Date Activity
October 1, 2022 2023-2024 FAFSA Becomes Available
January 1, 2023 2023-2024 FAFSA Priority Deadline
  • This is the date by which we recommend you have the 2023-2024 FAFSA completed and all documents submitted to the Financial Aid Office.
May 15, 2023 2023-2024 Parent PLUS Loan Application becomes available
  • The Parent PLUS loan must be applied for each year. The application is available online at Federal Student Aid.
August 1, 2023 Recommended date all loan processing is complete to ensure funds arrive before the term due date
August 14, 2023 Fall 2023 term billing statement is emailed
  • Billing statements are emailed to student’s UW-W email address. This statement will only include charges posted to date (it may not include housing and meal plan charges yet) and is dependent upon the University of Wisconsin System Board of Regents finalizing tuition rates.
  • This invoice will not include financial aid, but you can view your financial aid in WINS.
  • You can estimate your charges at any time using UWW's Cost of Attending Calculator.
August 30, 2023 Accepted and fully processed fall financial aid begins paying eligible charges on your UW-W WINS student account
  • This process occurs overnight so you will see your financial aid credit toward your UW-W charges in WINS the next morning.
  • Only accepted and fully processed financial aid will credit your WINS account.
  • In order for financial aid to pay the charges on your WINS student account, you must be registered for the same number of credits for which you were awarded aid.
  • From this date forward, financial aid will credit your WINS account every Monday and Wednesday evening.
September 5, 2023 First day of the fall term
  • If you would like the Financial Aid Office and/or the Student Accounts Office to discuss your financial aid/student account information with anyone but you, the student, you need to complete the Release of Financial Information form. This is available in both the Financial Aid and Student Account tile in WINS.
September 5, 2023 Fall E-refunds are initiated
  • If receiving more financial aid than charges for fall, and if you signed up for E-refunds, the UW-W Cashier’s Office initiates refunds on this day.
  • It may take 5 additional days for your bank to make those funds available to you.
September 7, 2023 Refund checks are mailed
  • If receiving more financial aid than charges for fall, and if you are not signed up for E-refunds, the UW-W Cashier’s Office will begin mailing refund checks on this day.
September 12, 2023 All fall term charges due (if not using payment plan)
September 18, 2023 Financial Aid enrollment lock-date
  • Your enrollment will be locked this evening and your financial aid will be revised based on your enrollment at that time.
  • If you are enrolled for fewer credits on September 18, 2023 than when your aid was initially disbursed, you may end up owing some or all of your financial aid back to UW-Whitewater.
  • Because financial aid cannot be adjusted for any credits added after this date, be sure to register for all courses prior to this date, even courses that start in the second 8 week session.
October 1, 2023 (release date delayed to late December 2023) 2024-2025 FAFSA Becomes Available
November 1, 2023 Financial Aid Winterim application becomes available
November 1, 2023 Deadline to submit a Satisfactory Academic Progress Appeal for fall 2023 term
December 13, 2023 Winterim term billing statement is emailed
December 15, 2023 Last day of fall term
January 2, 2024 First day of Winterim
January 12, 2024 Winterim Charges Due
January 16, 2024 Spring 2024 term billing statement is emailed
  • Billing statements are emailed to student’s UW-W email address. This statement will only include charges posted to date.
  • This invoice will not include financial aid, but you can view your financial aid in WINS.
  • You can estimate your charges at any time using UWW's Cost of Attending Calculator.
January 19, 2024 Last day of Winterim
January 22, 2024 Accepted and fully processed spring financial aid begins paying eligible charges on your UW-W WINS student account
  • This process occurs overnight so you will see your financial aid credit toward your UW-W charges in WINS the next morning.
  • Only accepted and fully processed financial aid will credit your WINS account.
  • In order for financial aid to pay the charges on your WINS student account, you must be registered for the same number of credits for which you were awarded aid.
  • From this date forward, financial aid will credit your WINS account every Monday and Wednesday evening.
January 22, 2024 First day of the spring term
January 25, 2024 Spring E-refunds are initiated
  • If receiving more financial aid than charges for spring, and if you signed up for E-refunds, the UW-W Cashier’s Office initiates refunds on this day.
  • It may take 3-5 additional days for your bank to make those funds available to you.
February 1, 2024 Refund checks are mailed
  • If receiving more financial aid than charges for spring, and if you are not signed up for E-refunds, the UW-W Cashier’s Office will begin mailing refund checks on this day.
February 2, 2024 Financial Aid enrollment lock-date
  • Your enrollment will be locked this evening and your financial aid will be revised based on your enrollment at that time.
  • If you are enrolled for fewer credits on February 2, 2024 than when your aid was initially disbursed, you may end up owing some or all of your financial aid back to UW-Whitewater.
  • Because financial aid cannot be adjusted for any credits added after this date, be sure to register for all courses prior to this date, even courses that start in the second 8 week session.
February 12, 2024 All spring term charges due (if not using payment plan)
March 1, 2024 Financial Aid Summer application becomes available
March 29, 2024 Spring payment plan – second installment due
April 1, 2024 2024-2025 FAFSA Priority Deadline
  • It is recommended the 2024-2025 FAFSA be filed by this date to avoid processing delays for the upcoming year.
April 1, 2024 Deadline to submit a Satisfactory Academic Progress Appeal for spring 2024 term
May 20, 2024 Summer term begins; accepted and fully processed spring financial aid begins paying eligible charges on your UW-W WINS student account
  • This process occurs overnight so you will see your financial aid credit toward your UW-W charges in WINS the next morning.
  • Only accepted and fully processed financial aid will credit your WINS account.
  • In order for financial aid to pay the charges on your WINS student account, you must be registered for the same number of credits for which you were awarded aid.
  • If not enrolled in Session 1, aid will not disburse until the first session of your first class
May 23, 2024 Summer E-refunds are initiated
  • If receiving more financial aid than charges for summer, and if you signed up for E-refunds, the UW-W Cashier’s Office initiates refunds on this day.
  • It may take 3-5 additional days for your bank to make those funds available to you.
June 10, 2024 Summer term session 2 begins
June 12, 2024 Summer term due date
July 1, 2024 Deadline to submit a Satisfactory Academic Progress Appeal for summer 2024 term
July1, 2024 Summer term session 3 begins
July 22, 2024 Summer term session 4 begins
August 10, 2024 Summer term ends
Location

Financial Aid Office
University of Wisconsin-Whitewater
130 Hyer Hall
800 West Main Street
Whitewater, WI 53190

Contact Us

Phone: (262) 472-1130
Fax: (262) 472-5655
Email us!
Meet the Staff

Office Hours

Lobby Open: 
Mon-Fri: 8 AM - 4:00 PM
Phones Answered:
Mon-Fri: 8 AM - 4:30 PM 

Walk-in Advising

Mon - Thur 10 AM - 2 PM
In the One Stop, UC 129