SUF Information For Department Representative

The following departmental expenses are eligible for SUF funding

UW System Policy -  UW System Administrative Policy 820 - Segregated University Fees (formerly F50):

Expenditures relating to the operations and activities of student organizations, student health services, day care centers, union student center, parking utility, stadium-arena, intramurals, and other student services for:

1. 1. Salaries for student and other UW staff where related to the activity and in accordance with existing institutional and state wage rates and employment procedures. Payments shall be made in accordance with the provisions of the UW System Financial and Administrative Policy UW System Administrative Policy 235 - Personal Services Payment (formerly F31) on "Personal Services Payments."
   2. Professional services.
   3. Facilities, equipment, personal services, and supplies. Organization membership fees in other related and nonprofit organizations. 
   4. Debt service.

For additional information, see Board of Regents Policy - Guidelines for Student Governance (30-3)

Forms

There are four ways in which groups are allocated funding:
1. Annual Allocation Process - process used to asked for a year's funding.  This takes place in fall of the academic year PRIOR to actual spending.
2. Carryover Process - process used to ask for the unspent money from your group's prior year budget.  This takes place as part of the Allocation request process in the fall in which you hope to keep the unspent funds from the prior year.
3. Line Item Budget Transfer - process used to ask for allocations to be shifted from one area of a group's budget (e.g. Travel) to another area of the same group's budget (e.g. Supplies).  This takes place at any time the committee is in session (September through April) with potential emergency meetings at other times throughout the year.
4. Contingency Requests - process used to ask for additional/separate funds for one-time or unexpected expenses. This takes place at any time the committee is in session (September through April) with potential emergency meetings at other times throughout the year.
All of the above requests are handled through the same request form, found in the forms section of connect.  This year's form can be found at Connect.