Policies

The UW-Whitewater Policy Page is the single, up-to-date resource for all university-level policies. Departmental policies can be found in the quick links on the right side of this page.

STUDENTS - If you are not able to find the policy you are looking for on this page, you should take a look at the Registrar’s policies page or Student Handbook. Your academic advisor should also be able to assist you.

UW-Whitewater Policies and Procedures Catalog

000 - General

Number	Policy	Last Revised/Reviewed	Scheduled Review
001	Notary Public Services	4/19/2023	4/2028
003	Delegation of Authority	2/22/2024
004	Facility Use for Political Purposes	1/2009
005	Postal Services	7/2014
008	Sales and Solicitation	10/2015
010	Camps, Conferences, and Meetings Sponsorships	6/01/1996
080	Display of Official Flags	12/9/2022	12/2027

100 - Student

Number	Policy	Last Revised / Reviewed	Scheduled Review
101	Disciplinary Procedures	7/2014
103	Preferred Name Policy	11/2017
105	Discrimination, Harassment, and Retaliation	10/2021
122	Sexual Misconduct Information (Title IX)	8/2022
131	Non-Discrimination on the Basis of Disability	10/2002
134	Reasonable Modifications Procedure	10/2002
140	Required Disclosures for Participation in Certain UW System Services and Programs	1/26/2023	01/2028
	Alcohol and Other Drug Abuse (AODA)	1/9/2023	7/1/2028
	Alcohol and other Substance Abuse	7/25/2023	7/25/2028
	Amnesty Through Responsible Action	1/9/2023	1/9/2028
	Bicycle, Skateboard, and Rollerblade Regulations	7/25/2023	7/25/2028
	Commitment to Academic Freedom and Freedom of Expression	7/25/2023	7/25/2028
	Acceptable use of Information Technology Resources	7/25/2023	7/28/2028
	Consensual Relationships	7/25/2023	7/25/2028
	Discrimination, Harassment and Retaliation Policy	5/4/2022	5/4/2028
	Emergency Response Information and Resources	7/25/2023	7/25/2028
	Firearms and Dangerous Weapons	7/28/2023	7/25/2028
	Medical Withdrawal Practice Directive	7/27/2021	7/27/2026
	Student Responsibilty for Absence Reports and Make-Ups	7/25/2023	6/29/2028
	University Conduct Checks for Students	4/27/2023	6/2027

200 - Academic

Number	Policy	Last Revised / Reviewed	Scheduled Review
205	Determination of Student Location	2/13/2024	2029
248	Procedure for Extraordinary Accommodation Due to a Disability	6/30/2014
260	Online Course Fees at UW-Whitewater	3/2023

300 - Human Resources

Number	Policy	Last Revised/Reviewed	Scheduled Review
General
302	Discrimination, Harassment, & Retaliation	10/2021
303	Standard Office Hours	05/2022
304	UW-Whitewater Employee Tuition Reimbursement Policy	12/2024
305	Preferred Name Policy	11/2017
306	Consensual Relations
Grievance Policies
307.1	University Staff
307.2	Academic Staff
307.3	Faculty
310	Alcohol and Other Drug Abuse (AODA) Policy	01/19/2023	07/01/2023
311	Workplace Conduct Expectations	06/22/2015
313	Equal Employment Opportunity & Affirmative Action	02/12/2009
314	Disability Accommodations	10/2022
319	Supporting Breastfeeding Employees
321	Business Cards	06/2014
322	Printing Services	07/08/2014
323	Children in the Workplace Policy	10/2015
329	Personnel Policies Page
333	Accommodation of Religious Beliefs
335	Service Animal Procedure	11/01/2019
336	Telecommuting Procedure	09/01/2021
338	Universal Design	10/2015
Financial
342	Summer Session Compensation	02/25/2022
Hiring
350	Background Check
353	Veteran's Employment Plan of Action
Absences
360	Jury Duty	08/2014
361	Vacation	08/2014
362	Vacation Carryover and Banked Leave at Termination Practice Directive	01/17/2020
363	Military Leave of Absence	08/2014
365	Unclassified Leave of Absence without Pay (Faculty)	08/2014
Academic Staff Specific
370	Overload Change of Status	10/2015
371	Teaching Reassignment Policy	09/24/2013
374	Post Tenure Review	04/07/2017

400 - Financial Administration, Capital Planning, & Budget

Number	Policy	Last Revised/Reviewed	Scheduled Review
401	Authorized Signature	7/2014
405	Clearing Account & Policy Procedures	08/01/2023	08/2023
420	Gift-In-Kind	07/2014

500 - Travel

Number	Policy	Last Revised/Reviewed
502	Travel Approval Policy & Procedures	7/29/2014
504	Field Trips	10/2015
506	Group Travel Advance Account	7/29/2014
508	Reimbursement of Expenses for Visiting Guests	10/2015
516	University Business Travel Procedure	7/1/2019

600 - Procurement

Number	Policy	Last Revised/Reviewed
600	Acquisition Procedures of Materials & Services	11/30/2022
601	Precautions
602	Types of Orders
603	PCI Management Procedure	2019
606	Disposal & Sales of University Property	7/2014
612	Contract Management Procedure	1/1/2019
618	P-Card Audit Procedure	8/9/2022

700 - Compliance & Risk Management

Number	Policy	Last Revised/Reviewed	Scheduled Review
700	Insurance and Risk Management	10/2015
701	Working in Isolation	12/31/2023	12/2028
702	Accident Reports-Worker's Compensation	10/2015
704	Agent Liability Protection	10/2015
710	Insurance Coverage on Borrowed Items	10/2015
718	Service Vehicle/Off-Road Vehicle Operation Policy	10/2015
724	Utility Vehicle Operation by UWW Employees
726	Hearing Protection Program Procedure	7/1/2019
726.1	Hearing Protection Program Acknowledgement Form
740	Gifted Services for Facilities Policy	07/2014
741	Facilities and Grounds	3/2014
753	Fleet Management Procedure	2019
769	Project Evaluation Request Procedure	7/1/2021
769.1	Project Evaluation Request and Approval Process Diagram
771	Youth Protection and Compliance	2/14/2023	March 2025
772	University & External Fiscal Auditor Relationships	10/2015
774	Wisconsin Open Meetings Law Procedure	7/1/2021
774.1	Agenda Template
788	Records Management Procedure	9/17/2019

800 - Health & Safety

Number	Policy	Last Revised/Reviewed	Scheduled Review
801	Smoking Policy	1/17/2023	1/2028
802	Fire Safety	10/2015
803	Fire Drill
805	Crisis Communication Plan
808	Campus Violence	10/2015
810	Concealed Carry	7/2014
820	Firearms and Dangerous Weapon Policy	8/2022

900 - University Marketing & Communications

Number	Policy	Last Revised/Reviewed
901	Public Posting	10/12/2010
904	Broadcast Email Practice Directive
905	Sponsorship and Advertising

1000 - Information Security

Number	Policy	Last Revised/Reviewed
1110	UWW Copyright
1400	Captioning & Open Access Technology Practice Directive	1/21/2021
1410	Captioning & Open Access Technology Procedure	1/21/2021
1800	Website Privacy Policy

1200 - Event Planning and Management

Number	Policy	Last Reviewed/Revised	Scheduled Review
	Events
	UC Facility Use
	Potlucks
	Catering
	Showing Movies
	Alcohol Use
	Fundraising
	Ticket Services
	Fundraising at Athletic Venues
	UC Tabling Policy
	Campus Sales and Solicitation
	Policy for Public Posting
	Policy for Sponsorship and Advertising
	University Center Digital Signage and Movie Preview Policy
	UC Clothesline Policy
	UC Donation Bins Policy
	Campus Signboards Policy
	UC Table Tent Policy